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BEGIN:DAYLIGHT
DTSTART:20380119T084407
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BEGIN:STANDARD
DTSTART:20060415T000000
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BEGIN:VEVENT
DTSTAMP:20190605T145021Z
UID:11BE85B6-6C9C-4EF7-B730-78F8778F9174
DTSTART;TZID=Asia/Colombo:20190409T110000
DTEND;TZID=Asia/Colombo:20190410T122000
DESCRIPTION:The Chair welcomed the Executive Committee members to the third
  meeting in year 2019\n\n-  3. 4 Updates on section events\n\nIEEE Electro
 nic Design Competition (EDC)\n\nDr. Pradeep briefed the progress of the El
 ectronic Design Competition to the ex-co.\n\n30th June was proposed for th
 e event. A Google registration sheet was drafted and last year registratio
 n form was adopted. Student participation of 500 (150+ teams) is expected 
 and the proposed budget was LKR 400\,000. Last year allocations were aroun
 d LKR 600 per student.\n\nSponsorship scheme is already prepared and reque
 sted for inputs from ex-com members on sponsorship benefits. A competition
  was initiated to design a logo for IEEE EDC. UOP\, UOM\, SLIIT\, UOR and 
 WUSL are the already confirmed venues. Based on the number of teams\, Kili
 nochchi will also consider as a venue. There was a request from OUSL to co
 nsider them as one of the centers.\n\nIEEE Family Get-together\n\nMr. Kavi
 nda briefed the ex-co about the updates of the IEEE Family Get-together.\n
 \nThe proposal was circulated among the ex-com members prior to the meetin
 g. Two quotations were received from Paradise Beach Hotel\, Negambo (LKR 2
 \,300/head) and Sooriya Resort\, Wayikkal (LKR 3\,300/head). Decided to se
 lect the location based on the sponsorship amounts. SAC chair and SSR are 
 communicating with the WUSL students to host the event. A registration por
 tal will be open in the section web and a small nominal fee will be charge
 d for the registration.\n\nIEEE Sri Lanka Section SYW Congress and Innovat
 ion Nation Sri Lanka\n\nThe SAC Chair\, Mr. Chanaka updated the ex-com abo
 ut the current situation with the Congress planning. First physical meetin
 g of the SYW Congress and INSL organizing committees were held together du
 ring the last weekend and currently teams are preparing the proposal. They
  were also requested to look for planning industrial collaboration events.
  Finals of the INSL will happened during the Congress period\,\n\nProf. Ch
 andimal informed the ex-com that the Prof. Yousef Ibrahim (Attendee to the
  last year congress and Vice chair\, IEEE IES) gave a good feedback about 
 the congress and was really impressed.\n\nSL Inspire\n\nMr. Peshan informe
 d the ex-com that the proposal of the SL Inspire was submitted for IEEE HA
 C funding. Currently the organizers are with the preparations of the spons
 orship proposal.\n\nEducation Program\n\nMr. Chandana updated the ex-co ab
 out the proposed event in order to benefit both the society and IEEE Sri L
 anka Section. Idea will be to organize a competition for school students a
 nd a workshop for O/L students. Since the permission is required from the 
 Ministry of Education\, Mr. Chandana will prepare two proposals for above 
 ideas and will share it with the ex-com within next month. This event will
  be a new initiative for the section.\n\nA Distinguished Lecture by Prof. 
 Saman Halgamuge\n\nProf. Chandimal informed about the interest shown by Pr
 of. Saman Halgamuge for a lecture on the second week of May and December. 
 Prof. Halgamuge will deliver an IEEE distiguished lecture on 8th May at Un
 iversity of Kelaniya (already endorsed by IEEE HQ). The request also to co
 nsider endorsing the same event by IEEE Sri Lanka Section. Prof. Gopura st
 ated the importance of organizing an event with Prof. Halgamuge. Since\, a
 n IEEE Technomeetup event is planning to be held on the first week of May\
 , Mr. Peshan and Mr. Chanaka stated the difficulty to make it an event of 
 Technomeetup. Ex-com agreed to endorse the talk on 8th May as a section ev
 ent and to request from University of Kelaniyia to promote this as a talk 
 organized collaboratively by IEEE Sri Lanka Section and UoK and invite som
 e of the IEEE members. Also agreed to arrange a separate event (IEEE Techn
 omeetup) with Prof. Halgamuge at UoM or SLIIT on December. Prof. Chandimal
  to make contact with Prof. Halgamuge on that.\n\nStudent Branch Officer T
 raining\n\nMr. Chanaka\, informed that ex-com that the basic preparations 
 for the event is taking place to held the event on 28th April at UCSC. Fur
 ther highlighted the issue having with the budget as the section annual bu
 dget allocations are not finalized. Mr. Chanaka also mentioned that he is 
 thinking about organizing the event with money in hand and request for a r
 eimbursement later.\n\nAlso empathized the inability to go for industrial 
 sponsorships. Mr. Chanaka and Mr. Peshan also mentioned that the prepared 
 budget not included the allocations for student activities.\n\nMr. Chandan
 a mentioned that the rebate allocations for WIE and YP not in the proposed
  budget.\n\nDue the absence of the treasurer\, Prof. Chandimal mentioned t
 hat he will discuss with the treasurer and informed the ex-com.\n\nIEEE Sp
 orts Day\n\nMr. Chanaka mentioned that the Sports Day is not yet planned a
 nd will be planned by the SAC team.\n\n-  3. 5 Technical co-sponsorships f
 or conferences\n\nICTer 2019 : TCS fact sheet is still pending\n\nMERCon 2
 019 : Committee decided to grant the TCS. Requested Prof. Gopura and Prof.
  Udayanga to be in the TPC.\n\nICIIS 2019 : Committee decided to grant TCS
  to appoint Dr. Sudheera as a TPC member.\n\nICIAFS 2018: The Secretary wi
 ll send another reminder with a deadline to the conference organizers to p
 rovide the financial information. Not to provide sponsorships if they did 
 not meet the deadline.\n\nHTC 2018: The Treasurer of HTC 2018 agreed to su
 bmit the financial report within a week.\n\nSCSE 2019: The organizers were
  requested to change the conference name and the IEEE name was removed.\n\
 nICNSNT 2019: No updates.\n\n-  3. 6 Any other matters\n\n- Chandimal info
 rmed that the request related to the initiation of Bank account for KDU St
 udent Branch was discussed with Prof. Koliya and requested him to talk wit
 h their Vice Chancellor.\n\n- An e-notice to get the members’ views abou
 t a credit card facility was already circulated.\n\n- Chandana and Mr. Raj
 itha mentioned about making a partnership as the section with some compani
 es in yearly basis as it might be easy to find sponsorships for IEEE event
 s and this idea is different to the event sponsorships. Mr. Rajitha will p
 repare a proposal based on this for possible partnerships.\n\n- Signatory 
 for the bank account were also changed.\n\n- Chandimal will discuss with t
 he Treasurer regarding the budget allocations and update the ex-com.\n\nTh
 e meeting was adjourned at 12.20 PM.\n\nThe next meeting will be held at e
 ither UoM or UoP on a convenient date in early May.\n\nMr. Peshan Sampath\
 n\nAssistant Secretary\n\nIEEE Sri Lanka Section\n\nAgenda: \n- 3. 1 Welco
 me by the Chair\n19. 3. 2 Confirmation of the minutes - meeting 2: 2019\n1
 9. 3. 3 Matters arising from minutes\n- 3. 4 Updates on section events\n19
 . 3. 5 Technical co-sponsorship\n19. 3. 6 Any other matters\n\nonline\, Sr
 i Lanka\, Sri Lanka
LOCATION:online\, Sri Lanka\, Sri Lanka
ORGANIZER:jeevani98@yahoo.com
SEQUENCE:0
SUMMARY:IEEE 3rd EX-CO Meeting: Sri Lanka Section
URL;VALUE=URI:https://events.vtools.ieee.org/m/199926
X-ALT-DESC:Description: &lt;br /&gt;&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;The Chair welcomed the Exe
 cutive Committee members to the third meeting in year 2019&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;
 &lt;/p&gt;\n&lt;ol start=&quot;19&quot;&gt;\n&lt;li&gt;&lt;strong&gt; 3. 4 Updates on section events&lt;/strong
 &gt;&lt;/li&gt;\n&lt;/ol&gt;\n&lt;p&gt;&lt;strong&gt;&amp;nbsp\;&lt;/strong&gt;&lt;/p&gt;\n&lt;p&gt;&lt;strong&gt;IEEE Electronic
  Design Competition (EDC)&lt;/strong&gt;&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;Dr. Pradeep bri
 efed the progress of the Electronic Design Competition to the ex-co.&lt;/p&gt;\n
 &lt;p&gt;30&lt;sup&gt;th&lt;/sup&gt; June was proposed for the event. A Google registration 
 sheet was drafted and last year registration form was adopted. Student par
 ticipation of 500 (150+ teams) is expected and the proposed budget was LKR
  400\,000. Last year allocations were around LKR 600 per student.&lt;/p&gt;\n&lt;p&gt;
 Sponsorship scheme is already prepared and requested for inputs from ex-co
 m members on sponsorship benefits. A competition was initiated to design a
  logo for IEEE EDC. UOP\, UOM\, SLIIT\, UOR and WUSL are the already confi
 rmed venues. Based on the number of teams\, Kilinochchi will also consider
  as a venue. There was a request from OUSL to consider them as one of the 
 centers.&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;&lt;strong&gt;IEEE Family Get-together &lt;/strong
 &gt;&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;Mr. Kavinda briefed the ex-co about the updates 
 of the IEEE Family Get-together.&lt;/p&gt;\n&lt;p&gt;The proposal was circulated among
  the ex-com members prior to the meeting. Two quotations were received fro
 m Paradise Beach Hotel\, Negambo (LKR 2\,300/head) and Sooriya Resort\, Wa
 yikkal (LKR 3\,300/head). Decided to select the location based on the spon
 sorship amounts. SAC chair and SSR are communicating with the WUSL student
 s to host the event. A registration portal will be open in the section web
  and a small nominal fee will be charged for the registration.&lt;/p&gt;\n&lt;p&gt;&amp;nb
 sp\;&lt;/p&gt;\n&lt;p&gt;&lt;strong&gt;IEEE Sri Lanka Section SYW Congress and Innovation Na
 tion Sri Lanka&lt;/strong&gt;&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;The SAC Chair\, Mr. Chanaka updated
  the ex-com about the current situation with the Congress planning.&amp;nbsp\;
  First physical meeting of the SYW Congress and INSL organizing committees
  were held together during the last weekend and currently teams are prepar
 ing the proposal. They were also requested to look for planning industrial
  collaboration events. Finals of the INSL will happened during the Congres
 s period\,&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;Prof. Chandimal informed the ex-com tha
 t the Prof. Yousef Ibrahim (Attendee to the last year congress and Vice ch
 air\, IEEE IES) gave a good feedback about the congress and was really imp
 ressed.&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;&lt;strong&gt;SL Inspire&lt;/strong&gt;&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\
 ;Mr. Peshan informed the ex-com that the proposal of the SL Inspire was su
 bmitted for IEEE HAC funding. Currently the organizers are with the prepar
 ations of the sponsorship proposal.&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;&lt;strong&gt;Educat
 ion Program&lt;/strong&gt;&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;Mr. Chandana updated the ex-co about t
 he proposed event in order to benefit both the society and IEEE Sri Lanka 
 Section. Idea will be to organize a competition for school students and a 
 workshop for O/L students. Since the permission is required from the Minis
 try of Education\, Mr. Chandana will prepare two proposals for above ideas
  and will share it with the ex-com within next month. This event will be a
  new initiative for the section.&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;&lt;strong&gt;A Disting
 uished Lecture by Prof. Saman Halgamuge&lt;/strong&gt;&lt;/p&gt;\n&lt;p&gt;&lt;strong&gt;&amp;nbsp\;&lt;/
 strong&gt;&lt;/p&gt;\n&lt;p&gt;Prof. Chandimal informed about the interest shown by Prof.
  Saman Halgamuge for a lecture on the second week of May and December. Pro
 f. Halgamuge will deliver an IEEE distiguished lecture on 8&lt;sup&gt;th&lt;/sup&gt; M
 ay at University of Kelaniya (already endorsed by IEEE HQ). The request al
 so to consider endorsing the same event by IEEE Sri Lanka Section. Prof. G
 opura stated the importance of organizing an event with Prof. Halgamuge. S
 ince\, an IEEE Technomeetup event is planning to be held on the first week
  of May\, Mr. Peshan and Mr. Chanaka stated the difficulty to make it an e
 vent of Technomeetup. Ex-com agreed to endorse the talk on 8&lt;sup&gt;th&lt;/sup&gt; 
 May as a section event and to request from University of Kelaniyia to prom
 ote this as a talk organized collaboratively by IEEE Sri Lanka Section and
  UoK and invite some of the IEEE members. Also agreed to arrange a separat
 e event (IEEE Technomeetup) with Prof. Halgamuge at UoM or SLIIT on Decemb
 er. Prof. Chandimal to make contact with Prof. Halgamuge on that.&lt;/p&gt;\n&lt;p&gt;
 &amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;&lt;strong&gt;Student Branch Officer Training &lt;/strong&gt;&lt;/p&gt;\n&lt;p&gt;
 &amp;nbsp\;Mr. Chanaka\, informed that ex-com that the basic preparations for 
 the event is taking place to held the event on 28&lt;sup&gt;th&lt;/sup&gt; April at UC
 SC. &amp;nbsp\;Further highlighted the issue having with the budget as the sec
 tion annual budget allocations are not finalized. Mr. Chanaka also mention
 ed that he is thinking about organizing the event with money in hand and r
 equest for a reimbursement later.&lt;/p&gt;\n&lt;p&gt;Also empathized the inability to
  go for industrial sponsorships. Mr. Chanaka and Mr. Peshan also mentioned
  that the prepared budget not included the allocations for student activit
 ies.&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;Mr. Chandana mentioned that the rebate alloca
 tions for WIE and YP not in the proposed budget.&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;D
 ue the absence of the treasurer\, Prof. Chandimal mentioned that he will d
 iscuss with the treasurer and informed the ex-com.&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p
 &gt;&lt;strong&gt;IEEE Sports Day&lt;/strong&gt;&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;Mr. Chanaka ment
 ioned that the Sports Day is not yet planned and will be planned by the SA
 C team.&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;ol start=&quot;19&quot;&gt;\n&lt;li&gt;&lt;strong&gt; 3. 5 Technical 
 co-sponsorships for conferences &lt;/strong&gt;&lt;/li&gt;\n&lt;/ol&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;
 ICTer 2019&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\; : TCS fact she
 et is still pending&lt;/p&gt;\n&lt;p&gt;MERCon 2019 &amp;nbsp\; : Committee decided to gra
 nt the TCS. Requested Prof. Gopura and Prof. Udayanga to be in the TPC.&lt;/p
 &gt;\n&lt;p&gt;ICIIS 2019&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;n
 bsp\; : Committee decided to grant TCS to appoint Dr. Sudheera as a TPC me
 mber.&lt;/p&gt;\n&lt;p&gt;ICIAFS 2018: &amp;nbsp\;&amp;nbsp\;&amp;nbsp\; The Secretary will send a
 nother reminder with a deadline to the conference organizers to provide th
 e financial information. Not to provide sponsorships if they did not meet 
 the deadline.&lt;/p&gt;\n&lt;p&gt;HTC 2018:&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;
 nbsp\;&amp;nbsp\;&amp;nbsp\; The Treasurer of HTC 2018 agreed to submit the financ
 ial report within a week.&lt;/p&gt;\n&lt;p&gt;SCSE 2019: &amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;nbsp\;&amp;
 nbsp\;&amp;nbsp\; The organizers were requested to change the conference name 
 and the IEEE name was removed.&lt;/p&gt;\n&lt;p&gt;ICNSNT 2019:&amp;nbsp\;&amp;nbsp\; No updat
 es.&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;ol start=&quot;19&quot;&gt;\n&lt;li&gt;&lt;strong&gt; 3. 
 6 Any other matters&lt;/strong&gt;&lt;/li&gt;\n&lt;/ol&gt;\n&lt;ul&gt;\n&lt;li&gt;Chandimal informed tha
 t the request related to the initiation of Bank account for KDU Student Br
 anch was discussed with Prof. Koliya and requested him to talk with their 
 Vice Chancellor.&lt;/li&gt;\n&lt;/ul&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;ul&gt;\n&lt;li&gt;An e-notice to get
  the members&amp;rsquo\; views about a credit card facility was already circul
 ated.&lt;/li&gt;\n&lt;/ul&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;ul&gt;\n&lt;li&gt;Chandana and Mr. Rajitha ment
 ioned about making a partnership as the section with some companies in yea
 rly basis as it might be easy to find sponsorships for IEEE events and thi
 s idea is different to the event sponsorships. Mr. Rajitha will prepare a 
 proposal based on this for possible partnerships.&lt;/li&gt;\n&lt;/ul&gt;\n&lt;p&gt;&amp;nbsp\;&lt;
 /p&gt;\n&lt;ul&gt;\n&lt;li&gt;Signatory for the bank account were also changed.&lt;/li&gt;\n&lt;/u
 l&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;ul&gt;\n&lt;li&gt;Chandimal will discuss with the Treasurer re
 garding the budget allocations and update the ex-com.&lt;/li&gt;\n&lt;/ul&gt;\n&lt;p&gt;&amp;nbs
 p\;&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;The meeting was adjourned at 12.20 PM.&lt;/p&gt;\n&lt;p
 &gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;The next meeting will be held at either UoM or UoP on a c
 onvenient date in early May.&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;p&gt;&amp;nbsp\;Mr. Peshan Sam
 path&lt;/p&gt;\n&lt;p&gt;Assistant Secretary&lt;/p&gt;\n&lt;p&gt;IEEE Sri Lanka Section&lt;/p&gt;&lt;br /&gt;&lt;
 br /&gt;Agenda: &lt;br /&gt;&lt;ol start=&quot;19&quot;&gt;\n&lt;li&gt;3. 1&amp;nbsp\; &amp;nbsp\; Welcome by the
  Chair&lt;br /&gt; 19. 3. 2&amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nbsp\; Confirmation of the m
 inutes - meeting 2: 2019&lt;br /&gt; 19. 3. 3&amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nb
 sp\; &amp;nbsp\; &amp;nbsp\;&amp;nbsp\;&amp;nbsp\; Matters arising from minutes&lt;/li&gt;\n&lt;li&gt;
 3. 4&amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nbsp\; Updates on section eve
 nts&lt;br /&gt; 19. 3. 5&amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nbsp\; Technica
 l co-sponsorship&lt;br /&gt; 19. 3. 6&amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nbsp\; &amp;nb
 sp\; &amp;nbsp\;&amp;nbsp\;&amp;nbsp\; Any other matters&lt;/li&gt;\n&lt;/ol&gt;
END:VEVENT
END:VCALENDAR