BEGIN:VCALENDAR VERSION:2.0 PRODID:IEEE vTools.Events//EN CALSCALE:GREGORIAN BEGIN:VTIMEZONE TZID:Europe/Paris BEGIN:DAYLIGHT DTSTART:20240331T030000 TZOFFSETFROM:+0100 TZOFFSETTO:+0200 RRULE:FREQ=YEARLY;BYDAY=-1SU;BYMONTH=3 TZNAME:CEST END:DAYLIGHT BEGIN:STANDARD DTSTART:20241027T020000 TZOFFSETFROM:+0200 TZOFFSETTO:+0100 RRULE:FREQ=YEARLY;BYDAY=-1SU;BYMONTH=10 TZNAME:CET END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTAMP:20241202T102322Z UID:8D3F8508-A161-4CC7-8939-2FCC2414A7F0 DTSTART;TZID=Europe/Paris:20240922T140700 DTEND;TZID=Europe/Paris:20240922T153100 DESCRIPTION:Topics\nA DISCUSSION ABOUT A COLLABORATION\n\nMeeting Notes and Decisions:\nThe collaboration proposal:\n\nWe got this suggestion from th e Tunisia Section along with a private company called Medin VC. They want us to organize a training session for intermediate competitive programmers to help them rank well in the International Xtreme competition. The idea is to hold this session on October 12\, and they’ve asked us to handle t he technical content and choose the mentors. (They will cover the costs fo r the mentors).\n\nThe session should be around 4 to 6 hours long\, and we 're expecting about 200 to 300 participants.\nThen\, a week later on Octob er 19\, they want us to organize a White Xtreme\, which is basically a pra ctice round before the main event. We’ll be responsible for creating the problem sets\, and the event will be held online.\n\nAfter that\, there ’s an advanced training session planned for October 23\, but only for th e top performers from the first session. And here’s the kicker: particip ants who rank in the top 10 of the\nInternational Xtreme will get a reward of 10 million\, and the first team to rank in the top 20 will get 3 milli on.\n\nDiscussion:\n\n- Makki: Can we really handle providing the White Xt reme\, the problem sets\, and everything else? They said we could even use last year’s problems or anything available online.\n- Iyed: Is it even worth exhausting ourselves over this? The reward doesn’t seem to match t he effort we’ll have to put in.\n- Eya: We need to think about the peopl e invited\, the costs\, and the Xtreme costs. We’re already struggling w ith sponsorship\, and the media plan will be tough too. We have such littl e time to come up with a media plan for all four events: the training sess ion\, the White Xtreme\, the advanced session\, and the Xtreme itself. Plu s\, we’ve got other sb’s events around the same time. The risk seems h igh\, but the reward isn’t that great.\n- Iyed (Suggestion): What if we list out all our expenses and\, if they agree to cover them\, we move forw ard If they don’t\, we decline the offer.\n- Emna (SG): If we hold it at INSAT\, the number of members could increase\, and the administration wou ld likely give us permission for the SL. They’d probably be happy to hel p. If\npeople hear about the prize pool\, they’ll definitely want to par ticipate. Even the sponsors will get encouraged if they see an internation al organization is involved.\n- Iyed: Participant numbers weren’t an iss ue in previous editions of Xtreme. The bigger issue is that we’re losing valuable prep time before exams. Also\, we shouldn’t forget that we mig ht have to handle the ACM IDs\, which could involve some risk\, especially with distributing prizes hand-to-hand.\n- Makki: They want to present Tun isia on the international stage\, so they should be prepared for the costs . They’ll be seen as the organizers\, and we won’t get much credit for all our work. But\, if they agree to take on all the sponsorship responsi bility\, it might be worth it.\n- Emna: If we create a budget plan and the y cover all the sponsorship\, plus help with 50-60% of the Xtreme budget\, it could work.\n- Badis: It’s impossible to reach the level we expect. We risk messing up the actual Xtreme\, and that could hurt our reputation. \n- Makki: We can’t just focus on sponsorship. It’s important\, but we also need to think about how well the whole thing will be organized.\n- E ya: We’re doing all the organizing\, but they came up with the idea. Eve n if it’s successful\, we won’t get any credit\, even though we’re t he ones getting exhausted putting it together.\n- Emna: We’d only be res ponsible for the SL\, the mentors\, and managing the events. The real\n- c hallenges are the media plan and the sponsorship.\n- Iyed: The technical w ork is hard\, but it’s doable. The question is whether we feel like all this effort is worth it.\n- Eya: If they follow our conditions\, we can ma ke it work. Otherwise\, it’s not happening. It’s too late to reach out to other universities anyway\, especially since they’ve already started working on the xtreme.\n- Emna: We could work on the media plan with the other chapters’ media managers. The training\nsession doesn’t require too much logistics anyway.\n\nVOTING:\n\nThe team------> Should we do it?\ n\nAhmed /YES\n\nEmna (SG)/ not sure\n\nEya /NO:\n\nWe cannot rely too muc h on the SB because they are also managing other events. Our time is reall y limited\, and if we keep piling on events\, the Xtreme won’t turn out as we hoped. Plus\, the\nattendance could suffer since people might get bo red with so many events happening in such a short timeframe.\n\nIyed /YES (with conditions)\n\nBadis /NO\n\nMakki\n\nWe should wait for their respon se to our conditions. It requires a lot of sacrifices\, but I believe it ’s doable if we get the support we need\n\nSalma/ NO\n\nSarra /NO:\ncan we do it ? yes\nshould we do it ? no\n\nIf we kick off the year with such a big event\, it could overshadow the other events we have planned later o n\n\nSouheib /YES (with conditions)\n\nyessine /NO\n\nNardine /NO\n\nYessi ne proposed a compelling idea: what if we turn this into a TCPC (Top Compe titive Programming Contest)? We could really make a big deal out of it sin ce the prize pool is significant and shouldn’t go to waste. There are de finitely participants who could rank in the top 10 internationally. We cou ld collaborate with ISI and Supcom to create 30 teams—10 from each schoo l\, including 10 from INSAT. This way\, we’d have the elite of competiti ve programming involved.\nPlus\, the media theme (Abdou in the multiverse) won’t get diluted. We could use the prize pool to help convince everyon e to participate\, and the event could be held in the conference room of a hotel.\nEmna: That’s a great idea! If they decide to limit the deal to just INSAT\, they can still propose it to any SB.\nEya: However\, the dead line is October 12\, so it seems like this can’t be accomplished in time .\nAnother point: regarding the training\, it doesn’t really make sense to hold it. If the participants are already intermediate\, they likely don ’t need that additional training.\n\nFINAL DECISION :\nAfter discussing everything\, we’ve decided that Emna will contact them to propose keepin g the\nprize pool while eliminating the training sessions.\n\n676 Centre U rbain nord BP\, Tunis\, tunis\, Tunis\, Tunisia LOCATION:676 Centre Urbain nord BP\, Tunis\, tunis\, Tunis\, Tunisia ORGANIZER:ieeeinsatsb.cs@gmail.com SEQUENCE:23 SUMMARY:MeetingCS8 URL;VALUE=URI:https://events.vtools.ieee.org/m/449430 X-ALT-DESC:Description: <br /><p><span style="color: rgb(186\, 55\, 42)\;"> <strong>Topics</strong></span><br>A DISCUSSION ABOUT A COLLABORATION</p>\n <p><strong><span style="color: rgb(186\, 55\, 42)\;">Meeting Notes and Dec isions:</span></strong><br><strong><span style="color: rgb(224\, 62\, 45)\ ;">The collaboration proposal:</span></strong></p>\n<p>We got this suggest ion from the Tunisia Section along with a private company called Medin VC. They&nbsp\;want us to organize a training session for intermediate compet itive programmers to help them rank&nbsp\;well in the International Xtreme competition. The idea is to hold this session on October 12\, and&nbsp\;t hey&rsquo\;ve asked us to handle the technical content and choose the ment ors. (They will cover the costs&nbsp\;for the mentors).</p>\n<p><br>The se ssion should be around 4 to 6 hours long\, and we're expecting about 200 t o 300 participants.<br>Then\, a week later on October 19\, they want us to organize a White Xtreme\, which is basically a&nbsp\;practice round befor e the main event. We&rsquo\;ll be responsible for creating the problem set s\, and the event&nbsp\;will be held online.</p>\n<p><br>After that\, ther e&rsquo\;s an advanced training session planned for October 23\, but only for the top&nbsp\;performers from the first session. And here&rsquo\;s the kicker: participants who rank in the top 10 of the<br>International Xtrem e will get a reward of 10 million\, and the first team to rank in the top 20 will get 3&nbsp\;million.</p>\n<p><strong><span style="color: rgb(224\, 62\, 45)\;">Discussion:</span></strong></p>\n<ul>\n<li>Makki: Can we real ly handle providing the White Xtreme\, the problem sets\, and everything e lse?&nbsp\;They said we could even use last year&rsquo\;s problems or anyt hing available online.</li>\n<li>Iyed: Is it even worth exhausting ourselv es over this? The reward doesn&rsquo\;t seem to match the&nbsp\;effort we& rsquo\;ll have to put in.</li>\n<li>Eya: We need to think about the people invited\, the costs\, and the Xtreme costs. We&rsquo\;re already&nbsp\;st ruggling with sponsorship\, and the media plan will be tough too. We have such little time to&nbsp\;come up with a media plan for all four events: t he training session\, the White Xtreme\, the&nbsp\;advanced session\, and the Xtreme itself. Plus\, we&rsquo\;ve got other sb&rsquo\;s events around the same&nbsp\;time. The risk seems high\, but the reward isn&rsquo\;t th at great.</li>\n<li>Iyed (Suggestion): What if we list out all our expense s and\, if they agree to cover them\, we&nbsp\;move forward If they don&rs quo\;t\, we decline the offer.</li>\n<li>Emna (SG): If we hold it at INSAT \, the number of members could increase\, and the&nbsp\;administration wou ld likely give us permission for the SL. They&rsquo\;d probably be happy t o help. If<br>people hear about the prize pool\, they&rsquo\;ll definitely want to participate. Even the sponsors will&nbsp\;get encouraged if they see an international organization is involved.</li>\n<li>Iyed: Participant numbers weren&rsquo\;t an issue in previous editions of Xtreme. The bigge r issue is that we&rsquo\;re losing valuable prep time before exams. Also\ , we shouldn&rsquo\;t forget that we might have to handle the ACM IDs\, wh ich could involve some risk\, especially with distributing prizes hand-to- hand.</li>\n<li>Makki: They want to present Tunisia on the international s tage\, so they should be prepared for&nbsp\;the costs. They&rsquo\;ll be s een as the organizers\, and we won&rsquo\;t get much credit for all our wo rk. But\,&nbsp\;if they agree to take on all the sponsorship responsibilit y\, it might be worth it.</li>\n<li>Emna: If we create a budget plan and t hey cover all the sponsorship\, plus help with 50-60% of&nbsp\;the Xtreme budget\, it could work.</li>\n<li>Badis: It&rsquo\;s impossible to reach t he level we expect. We risk messing up the actual Xtreme\, and&nbsp\;that could hurt our reputation.</li>\n<li>Makki: We can&rsquo\;t just focus on sponsorship. It&rsquo\;s important\, but we also need to think about how&n bsp\;well the whole thing will be organized.</li>\n<li>Eya: We&rsquo\;re d oing all the organizing\, but they came up with the idea. Even if it&rsquo \;s successful\, we&nbsp\;won&rsquo\;t get any credit\, even though we&rsq uo\;re the ones getting exhausted putting it together.</li>\n<li>Emna: We& rsquo\;d only be responsible for the SL\, the mentors\, and managing the e vents. The real</li>\n<li>challenges are the media plan and the sponsorshi p.</li>\n<li>Iyed: The technical work is hard\, but it&rsquo\;s doable. Th e question is whether we feel like all this&nbsp\;effort is worth it.</li> \n<li>Eya: If they follow our conditions\, we can make it work. Otherwise\ , it&rsquo\;s not happening. It&rsquo\;s too&nbsp\;late to reach out to ot her universities anyway\, especially since they&rsquo\;ve already started working&nbsp\;on the xtreme.</li>\n<li>Emna: We could work on the media pl an with the other chapters&rsquo\; media managers. The training<br>session doesn&rsquo\;t require too much logistics anyway.</li>\n</ul>\n<p><strong ><span style="color: rgb(224\, 62\, 45)\;">VOTING:</span></strong></p>\n<p >The team------&gt\; Should we do it?</p>\n<p>Ahmed /YES</p>\n<p>Emna (SG) / not sure</p>\n<p>Eya /NO:</p>\n<p>We cannot rely too much on the SB beca use they&nbsp\;are also managing other events. Our time is really&nbsp\;li mited\, and if we keep piling on events\, the&nbsp\;Xtreme won&rsquo\;t tu rn out as we hoped. Plus\, the<br>attendance could suffer since people mig ht get&nbsp\;bored with so many events happening in such a&nbsp\;short tim eframe.</p>\n<p>Iyed /YES (with conditions)</p>\n<p>Badis /NO</p>\n<p>Makk i</p>\n<p>We should wait for their response to our&nbsp\;conditions. It re quires a lot of sacrifices\, but I&nbsp\;believe it&rsquo\;s doable if we get the support we need</p>\n<p>Salma/ NO</p>\n<p>Sarra /NO:<br>can we do it ? yes<br>should we do it ? no</p>\n<p>If we kick off the year with such a big event\, it&nbsp\;could overshadow the other events we have&nbsp\;pl anned later on</p>\n<p>Souheib /YES (with conditions)</p>\n<p>yessine /NO< /p>\n<p>Nardine /NO</p>\n<p><br>Yessine proposed a compelling idea: what i f we turn this into a TCPC (Top Competitive&nbsp\;Programming Contest)? We could really make a big deal out of it since the prize pool is&nbsp\;sign ificant and shouldn&rsquo\;t go to waste. There are definitely participant s who could rank in the&nbsp\;top 10 internationally.&nbsp\;We could colla borate with ISI and Supcom to create 30 teams&mdash\;10 from each school\, &nbsp\;including 10 from INSAT. This way\, we&rsquo\;d have the elite of c ompetitive programming involved.<br>Plus\, the media theme (Abdou in the m ultiverse) won&rsquo\;t get diluted. We could use the prize&nbsp\;pool to help convince everyone to participate\, and the event could be held in the conference&nbsp\;room of a hotel.<br>Emna: That&rsquo\;s a great idea! If they decide to limit the deal to just INSAT\, they can still propose it&n bsp\;to any SB.<br>Eya: However\, the deadline is October 12\, so it seems like this can&rsquo\;t be accomplished in time.<br>Another point: regardi ng the training\, it doesn&rsquo\;t really make sense to hold it. If the p articipants&nbsp\;are already intermediate\, they likely don&rsquo\;t need that additional training.</p>\n<p><strong><span style="color: rgb(224\, 6 2\, 45)\;">FINAL DECISION :</span></strong><br>After discussing everything \, we&rsquo\;ve decided that Emna will contact them to propose keeping the <br>prize pool while eliminating the training sessions.</p> END:VEVENT END:VCALENDAR