BEGIN:VCALENDAR VERSION:2.0 PRODID:IEEE vTools.Events//EN CALSCALE:GREGORIAN BEGIN:VTIMEZONE TZID:Asia/Colombo BEGIN:DAYLIGHT DTSTART:20380119T084407 TZOFFSETFROM:+0530 TZOFFSETTO:+0530 RRULE:FREQ=YEARLY;BYDAY=3TU;BYMONTH=1 TZNAME:+0530 END:DAYLIGHT BEGIN:STANDARD DTSTART:20060415T000000 TZOFFSETFROM:+0600 TZOFFSETTO:+0530 RRULE:FREQ=YEARLY;BYDAY=3SA;BYMONTH=4 TZNAME:+0530 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTAMP:20250525T160413Z UID:3C91F90E-DFF2-410B-87EE-CCFEE47F0631 DTSTART;TZID=Asia/Colombo:20250315T210000 DTEND;TZID=Asia/Colombo:20250315T231000 DESCRIPTION:Commencement of the meeting\n\nThe third Executive Committee Me eting of the IEEE Women in Engineering Affinity Group of Sri Lanka for 202 5 commenced at 9.10 PM.\n\nPreliminaries and Announcements by Chair\n\nDr. Prabhani Liyanage requested everyone present to inform the Chair or Secre tary in advance if they are unable to attend an Executive Committee meetin g.\n\nMeeting with Orel IT\n\nDr. Prabhani provided a brief update on the recent meeting held with Orel IT\, mentioning the participants from both o rganisations and summarising the key points of discussion. The team had re quested Orel IT to initiate the drafting of a Memorandum of Understanding. Ms. Hiruni had prepared a partnership document\, and members were encoura ged to share any suggestions or feedback during the meeting. Ms. Shashika proposed that the previously prepared sponsorship document also be shared with Orel IT\, while including a subtle reference to the team's ongoing se arch for sponsorships within the partnership document.\n\nWiNavigate and S teminist Entrepreneur Session 1\n\nDr. Prabhani mentioned that the first s ession of the WiNavigate and Steminist Entrepreneur initiatives took place for the Prefects’ Guild of Pushpadana Girls’ School on 5th March at S LIIT Kandy Uni. Ms. Shashika provided the team with an overall update on t he session. She also suggested that printed feedback forms be used for sim ilar school-based events in the future\, as most students may not have acc ess to mobile phones to fill out online forms.\n\nWomen Scientists’ Foru m by NSF and International Women’s Day Celebration by SLAAS\n\nDr. Prabh ani provided an overview of the Women Scientists’ Forum organised by NSF and the International Women’s Day Celebration organised by SLAAS.\n\nSh e further informed the committee that an invitation had been received from the Open University to conduct an IEEE WIE awareness session.\n\nAddition ally\, Prof. Nawagamuwa\, President of SLAAS\, had proposed a collaboratio n with SLAAS for an ICT teacher training session to be held in Vavuniya an d Mullaitivu. Dr. Charithri recommended obtaining support from the IEEE WI E Student Branch Affinity Group of the University of Jaffna for translatio n and related tasks during the session. Dr. Nirthika also suggested involv ing the IEEE WIE Student Branch Affinity Group of the University of Vavuni ya for additional support.\n\nConfirmation of Minutes of the Previous Meet ing\n\nThe minutes of the second Executive Committee Meeting for 2025 held on 15th February was circulated by the Secretary\, Ms. Hiruni\, prior to the meeting. Ms. Shashika proposed that the minutes were in order\, which was seconded by Dr. Charithri.\n\nPresentation of Project Plans for the ye ar 2025 by Project Chairs\n\nThe following project chairs presented the in itiatives\, budgets and timelines planned for their respective projects:\n \n-\nDr. Prabhani - WIESymp 2025\n\n-\nMs. Hiruni - Power Hour Season 3\n\ n-\nDr. Charithri - Global Glow 2.0\n\n-\nMs. Chathurya - International WI E Day Celebrations 2025\n\n-\nMs. Pipuni - WiNavigate 2025\n\n-\nMs. Isuri - Steminist Entrepreneur 2025\n\n-\nMs. Menaka - Tech Pulse 2025\n\nSugge stions\, blockers\, and plans for execution and fundraising for the projec ts were also discussed.\n\nThere was also a discussion about organising an year-end event encompassing sessions from each project to officially conc lude the year.\n\nMs. Pipuni inquired about the criteria that determine wh ether a project qualifies as a national-level initiative\, which led to a discussion on the subject. She suggested that all Affinity Group projects should be elevated to meet the standards of national-level recognition. Ms . Hiruni proposed clarifying with the IEEE Sri Lanka Section about the req uirements for including the Affinity Group’s projects at the IEEE Sri La nka Section National Project Forum. Dr. Prabhani recommended clarifying th is prior to the next Executive Committee meeting.\n\nFinancial Updates\n\n A payment of LKR 8\,000 has been made to LK Domain as the yearly subscript ion for hosting the Affinity Group website.\n\nThe loan that was credited to the Affinity Group’s bank account by the IEEE Sri Lanka Section for a workshop organised by the WePower Sri Lanka National Chapter is to be han ded over to WePower.\n\nMs. Shashika recommended creating a standard payme nt voucher template for the Affinity Group.\n\nShe also suggested consolid ating all project budgets into a single Google Sheet for ease of access an d tracking.\n\nAny Other Matters\n\n-\nDr. Prabhani inquired from Ms. Chat hurya regarding the onboarding process for volunteers. Ms. Chathurya provi ded an update on the expected date and plan for the onboarding session.\n\ n-\nDr. Nirthika requested that all flyers disseminated by the Affinity Gr oup be properly documented\, as they may be required for future award appl ications. Dr. Prabhani suggested that all flyers be uploaded to the respec tive Google Drive folders assigned to each project.\n\n-\nDr. Prabhani als o encouraged all members to contribute to the preparation of award proposa ls. She mentioned that the relevant proposal documents would be shared\, a nd members may indicate the proposals they are willing to support.\n\nAdjo urnment of the meeting\n\nThe meeting was adjourned at 11.10 PM.\n\nAgenda : \n- Commencement of the Meeting\n- Preliminaries and Announcements\n- Co nfirmation of Minutes of the previous meetings and matters arising from pr evious meetings\n- Presentation of Project Plans for the year 2025 by Proj ect Chairs\n- Project updates\n- Finance updates\n- Any other matters\n- M eeting adjournment\n\nVirtual: https://events.vtools.ieee.org/m/476193 LOCATION:Virtual: https://events.vtools.ieee.org/m/476193 ORGANIZER:wieieeesl@gmail.com SEQUENCE:35 SUMMARY:IEEE WIE Affinity Group of Sri Lanka - Executive Committee Meeting 3 URL;VALUE=URI:https://events.vtools.ieee.org/m/476193 X-ALT-DESC:Description: <br /><h4 dir="ltr">Commencement of the meeting</h4 >\n<p dir="ltr">The third Executive Committee Meeting of the IEEE Women in Engineering Affinity Group of Sri Lanka for 2025 commenced at 9.10 PM.</p >\n<h4 dir="ltr">Preliminaries and Announcements by Chair</h4>\n<p dir="lt r">Dr. Prabhani Liyanage requested everyone present to inform the Chair or Secretary in advance if they are unable to attend an Executive Committee meeting.</p>\n<p dir="ltr"><em>Meeting with Orel IT</em></p>\n<p dir="ltr" >Dr. Prabhani provided a brief update on the recent meeting held with Orel IT\, mentioning the participants from both organisations and summarising the key points of discussion. The team had requested Orel IT to initiate t he drafting of a Memorandum of Understanding. Ms. Hiruni had prepared a pa rtnership document\, and members were encouraged to share any suggestions or feedback during the meeting.&nbsp\;Ms. Shashika proposed that the previ ously prepared sponsorship document also be shared with Orel IT\, while in cluding a subtle reference to the team's ongoing search for sponsorships w ithin the partnership document.</p>\n<p dir="ltr"><em>WiNavigate and Stemi nist Entrepreneur Session 1</em></p>\n<p dir="ltr">Dr. Prabhani mentioned that the first session of the WiNavigate and Steminist Entrepreneur initia tives took place for the Prefects&rsquo\; Guild of Pushpadana Girls&rsquo\ ; School on 5th March at SLIIT Kandy Uni. Ms. Shashika provided the team w ith an overall update on the session. She also suggested that printed feed back forms be used for similar school-based events in the future\, as most students may not have access to mobile phones to fill out online forms.</ p>\n<p dir="ltr"><em>Women Scientists&rsquo\; Forum by NSF and Internation al Women&rsquo\;s Day Celebration by SLAAS</em></p>\n<p dir="ltr">Dr. Prab hani provided an overview of the Women Scientists&rsquo\; Forum organised by NSF and the International Women&rsquo\;s Day Celebration organised by S LAAS.</p>\n<p dir="ltr">She further informed the committee that an invitat ion had been received from the Open University to conduct an IEEE WIE awar eness session.</p>\n<p dir="ltr">Additionally\, Prof. Nawagamuwa\, Preside nt of SLAAS\, had proposed a collaboration with SLAAS for an ICT teacher t raining session to be held in Vavuniya and Mullaitivu. Dr. Charithri recom mended obtaining support from the IEEE WIE Student Branch Affinity Group o f the University of Jaffna for translation and related tasks during the se ssion. Dr. Nirthika also suggested involving the IEEE WIE Student Branch A ffinity Group of the University of Vavuniya for additional support.</p>\n< p dir="ltr"><strong>Confirmation of Minutes of the Previous Meeting</stron g></p>\n<p dir="ltr">The minutes of the second Executive Committee Meeting for 2025 held on 15th February was circulated by the Secretary\, Ms. Hiru ni\, prior to the meeting. Ms. Shashika proposed that the minutes were in order\, which was seconded by Dr. Charithri.</p>\n<p dir="ltr"><strong>Pre sentation of Project Plans for the year 2025 by Project Chairs</strong></p >\n<p dir="ltr">The following project chairs presented the initiatives\, b udgets and timelines planned for their respective projects:</p>\n<ul>\n<li dir="ltr" aria-level="1">\n<p dir="ltr" role="presentation">Dr. Prabhani - WIESymp 2025</p>\n</li>\n<li dir="ltr" aria-level="1">\n<p dir="ltr" rol e="presentation">Ms. Hiruni - Power Hour Season 3</p>\n</li>\n<li dir="ltr " aria-level="1">\n<p dir="ltr" role="presentation">Dr. Charithri - Global Glow 2.0</p>\n</li>\n<li dir="ltr" aria-level="1">\n<p dir="ltr" role="pr esentation">Ms. Chathurya - International WIE Day Celebrations 2025</p>\n< /li>\n<li dir="ltr" aria-level="1">\n<p dir="ltr" role="presentation">Ms. Pipuni - WiNavigate 2025</p>\n</li>\n<li dir="ltr" aria-level="1">\n<p dir ="ltr" role="presentation">Ms. Isuri - Steminist Entrepreneur 2025</p>\n</ li>\n<li dir="ltr" aria-level="1">\n<p dir="ltr" role="presentation">Ms. M enaka - Tech Pulse 2025</p>\n</li>\n</ul>\n<p dir="ltr">Suggestions\, bloc kers\, and plans for execution and fundraising for the projects were also discussed.&nbsp\;</p>\n<p dir="ltr">There was also a discussion about orga nising an year-end event encompassing sessions from each project to offici ally conclude the year.&nbsp\;</p>\n<p dir="ltr">Ms. Pipuni inquired about the criteria that determine whether a project qualifies as a national-lev el initiative\, which led to a discussion on the subject. She suggested th at all Affinity Group projects should be elevated to meet the standards of national-level recognition. Ms. Hiruni proposed clarifying with the IEEE Sri Lanka Section about the requirements for including the Affinity Group& rsquo\;s projects at the IEEE Sri Lanka Section National Project Forum. Dr . Prabhani recommended clarifying this prior to the next Executive Committ ee meeting.</p>\n<p dir="ltr"><strong>Financial Updates</strong></p>\n<p d ir="ltr">A payment of LKR 8\,000 has been made to LK Domain as the yearly subscription for hosting the Affinity Group website.</p>\n<p dir="ltr">The loan that was credited to the Affinity Group&rsquo\;s bank account by the IEEE Sri Lanka Section for a workshop organised by the WePower Sri Lanka National Chapter is to be handed over to WePower.</p>\n<p dir="ltr">Ms. Sh ashika recommended creating a standard payment voucher template for the Af finity Group.&nbsp\;</p>\n<p dir="ltr">She also suggested consolidating al l project budgets into a single Google Sheet for ease of access and tracki ng.</p>\n<p dir="ltr"><strong>Any Other Matters</strong></p>\n<ul>\n<li di r="ltr" aria-level="1">\n<p dir="ltr" role="presentation">Dr. Prabhani inq uired from Ms. Chathurya regarding the onboarding process for volunteers. Ms. Chathurya provided an update on the expected date and plan for the onb oarding session.</p>\n</li>\n<li dir="ltr" aria-level="1">\n<p dir="ltr" r ole="presentation">Dr. Nirthika requested that all flyers disseminated by the Affinity Group be properly documented\, as they may be required for fu ture award applications. Dr. Prabhani suggested that all flyers be uploade d to the respective Google Drive folders assigned to each project.</p>\n</ li>\n<li dir="ltr" aria-level="1">\n<p dir="ltr" role="presentation">Dr. P rabhani also encouraged all members to contribute to the preparation of aw ard proposals. She mentioned that the relevant proposal documents would be shared\, and members may indicate the proposals they are willing to suppo rt.</p>\n</li>\n</ul>\n<p dir="ltr"><strong>Adjournment of the meeting</st rong></p>\n<p dir="ltr">The meeting was adjourned at 11.10 PM.&nbsp\;</p>< br /><br />Agenda: <br /><ol>\n<li>Commencement of the Meeting</li>\n<li>P reliminaries and Announcements</li>\n<li>Confirmation of Minutes of the pr evious meetings and matters arising from previous meetings</li>\n<li>Prese ntation of Project Plans for the year 2025 by Project Chairs</li>\n<li>Pro ject updates</li>\n<li>Finance updates</li>\n<li>Any other matters</li>\n< li>Meeting adjournment</li>\n</ol>\n<p>&nbsp\;</p> END:VEVENT END:VCALENDAR