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DTSTART:20250330T030000
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DTSTART:20251026T020000
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DTSTAMP:20251203T152220Z
UID:D71DB060-A1A8-4BBB-8B85-74C72AE57FB8
DTSTART;TZID=Europe/Berlin:20251024T110000
DTEND;TZID=Europe/Berlin:20251024T120000
DESCRIPTION:Meeting Minutes\n\nDate: 24th October 2025\nTime: 11:00 – 12:
 00\nLocation: Zoom (online)\n\nParticipants\n\n-\nKawa Nazemi\n\n-\nAyesha
  Afzal\n\n-\nChristof Ullwer\n\n-\nAlex Böhm\n\n- Saad Nawaz\n\n---------
 ------------------------------------------------------\n\n1) Elections (Bo
 ard 2024/25)\n\nReference\n\n-\nIEEE guidance: https://mga.ieee.org/volunt
 eer-hub/geographic-unit-operations/geographic-unit-elections\n\nMethod\n\n
 -\nElection conducted via vTools Voting.\n\n-\nElection Committee (3 total
 ):\n\n-\n1 member from the current Board.\n\n-\n2 members from IEEE German
 y Section (incl. Chair).\n\nProposed Timeline (example dates)\n\n-\nNomina
 tions: 30 days\n\n-\nOpens: 27 Oct\n\n-\nCloses: 27 Nov\n\n-\nVoting windo
 w: 2 weeks\n\n-\nOpens: 27 Nov\n\n-\nCloses: 11 Dec\n\n-\nEligibility date
 : 27 Nov (example)\n\nOpen Questions for IEEE Germany Section\n\n-\nIs the
  30-day nomination period mandatory?\n\n-\nConflict of interest: May a cur
 rent Board member serve on the Election Committee if they intend to stand 
 for election again?\n\nCommunication\n\n-\nEmail to IEEE Germany Section:\
 n\n- Request names of two committee members (incl. Chair).\n- Confirm rule
 s on nomination period and committee eligibility.\n\n-\n-\n\n-------------
 --------------------------------------------------\n\n2) AdCom Meeting\n\n
 -\n27–28 Nov in Hamburg\n\n- Request from IEEE Germany:\n- For the Chapt
 er and Student Branch reports\, we kindly ask you to include an outlook on
  your planned activities for 2026 as well as a corresponding annual budget
  (Further details will follow shortly).\n\n- Registration link provided\n-
  Christof Ullwer to represent IEEE CS Germany Section Chapter\n- Alex may 
 join in its role as IEEE Germany representative\n- Meeting on 14th Nov for
  preparation (invitation sent)\n\nVirtual: https://events.vtools.ieee.org/
 m/509853
LOCATION:Virtual: https://events.vtools.ieee.org/m/509853
ORGANIZER:saadnawaz27@yahoo.com
SEQUENCE:20
SUMMARY:16th IEEE GS C16 2024/25 Board Meeting
URL;VALUE=URI:https://events.vtools.ieee.org/m/509853
X-ALT-DESC:Description: &lt;br /&gt;&lt;h2 data-start=&quot;145&quot; data-end=&quot;167&quot;&gt;&lt;strong d
 ata-start=&quot;148&quot; data-end=&quot;167&quot;&gt;Meeting Minutes&lt;/strong&gt;&lt;/h2&gt;\n&lt;p data-star
 t=&quot;169&quot; data-end=&quot;258&quot;&gt;&lt;strong data-start=&quot;169&quot; data-end=&quot;178&quot;&gt;Date:&lt;/stro
 ng&gt; 24th October 2025&lt;br data-start=&quot;192&quot; data-end=&quot;195&quot;&gt;&lt;strong data-star
 t=&quot;195&quot; data-end=&quot;204&quot;&gt;Time:&lt;/strong&gt; 11:00 &amp;ndash\; 12:00&lt;br data-start=&quot;
 218&quot; data-end=&quot;221&quot;&gt;&lt;strong data-start=&quot;221&quot; data-end=&quot;234&quot;&gt;Location:&lt;/str
 ong&gt; Zoom (online)&lt;/p&gt;\n&lt;h3 data-start=&quot;260&quot; data-end=&quot;280&quot;&gt;&lt;strong data-s
 tart=&quot;264&quot; data-end=&quot;280&quot;&gt;Participants&lt;/strong&gt;&lt;/h3&gt;\n&lt;ul data-start=&quot;225&quot;
  data-end=&quot;304&quot;&gt;\n&lt;li data-start=&quot;281&quot; data-end=&quot;296&quot;&gt;\n&lt;p data-start=&quot;283
 &quot; data-end=&quot;296&quot;&gt;Kawa Nazemi&lt;/p&gt;\n&lt;/li&gt;\n&lt;li data-start=&quot;297&quot; data-end=&quot;31
 3&quot;&gt;\n&lt;p data-start=&quot;299&quot; data-end=&quot;313&quot;&gt;Ayesha Afzal&lt;/p&gt;\n&lt;/li&gt;\n&lt;li data-
 start=&quot;314&quot; data-end=&quot;333&quot;&gt;\n&lt;p data-start=&quot;316&quot; data-end=&quot;333&quot;&gt;Christof U
 llwer&lt;/p&gt;\n&lt;/li&gt;\n&lt;li data-start=&quot;334&quot; data-end=&quot;347&quot;&gt;\n&lt;p data-start=&quot;336
 &quot; data-end=&quot;347&quot;&gt;Alex B&amp;ouml\;hm&lt;/p&gt;\n&lt;/li&gt;\n&lt;li data-start=&quot;294&quot; data-end
 =&quot;304&quot;&gt;Saad Nawaz&lt;/li&gt;\n&lt;/ul&gt;\n&lt;p&gt;&amp;nbsp\;&lt;/p&gt;\n&lt;hr data-start=&quot;306&quot; data-e
 nd=&quot;309&quot;&gt;\n&lt;h2 data-start=&quot;311&quot; data-end=&quot;342&quot;&gt;1) Elections (Board 2024/25
 )&lt;/h2&gt;\n&lt;p data-start=&quot;344&quot; data-end=&quot;359&quot;&gt;&lt;strong data-start=&quot;344&quot; data-e
 nd=&quot;357&quot;&gt;Reference&lt;/strong&gt;&lt;/p&gt;\n&lt;ul data-start=&quot;360&quot; data-end=&quot;464&quot;&gt;\n&lt;li
  data-start=&quot;360&quot; data-end=&quot;464&quot;&gt;\n&lt;p data-start=&quot;362&quot; data-end=&quot;464&quot;&gt;IEEE
  guidance: &lt;a class=&quot;decorated-link&quot; href=&quot;https://mga.ieee.org/volunteer-
 hub/geographic-unit-operations/geographic-unit-elections&quot; target=&quot;_new&quot; re
 l=&quot;noopener&quot; data-start=&quot;377&quot; data-end=&quot;464&quot;&gt;https://mga.ieee.org/voluntee
 r-hub/geographic-unit-operations/geographic-unit-elections&lt;/a&gt;&lt;/p&gt;\n&lt;/li&gt;\
 n&lt;/ul&gt;\n&lt;p data-start=&quot;466&quot; data-end=&quot;478&quot;&gt;&lt;strong data-start=&quot;466&quot; data-e
 nd=&quot;476&quot;&gt;Method&lt;/strong&gt;&lt;/p&gt;\n&lt;ul data-start=&quot;479&quot; data-end=&quot;660&quot;&gt;\n&lt;li da
 ta-start=&quot;479&quot; data-end=&quot;524&quot;&gt;\n&lt;p data-start=&quot;481&quot; data-end=&quot;524&quot;&gt;Electio
 n conducted via &lt;strong data-start=&quot;504&quot; data-end=&quot;521&quot;&gt;vTools Voting&lt;/str
 ong&gt;.&lt;/p&gt;\n&lt;/li&gt;\n&lt;li data-start=&quot;525&quot; data-end=&quot;660&quot;&gt;\n&lt;p data-start=&quot;527
 &quot; data-end=&quot;562&quot;&gt;&lt;strong data-start=&quot;527&quot; data-end=&quot;560&quot;&gt;Election Committe
 e (3 total):&lt;/strong&gt;&lt;/p&gt;\n&lt;ul data-start=&quot;565&quot; data-end=&quot;660&quot;&gt;\n&lt;li data-
 start=&quot;565&quot; data-end=&quot;601&quot;&gt;\n&lt;p data-start=&quot;567&quot; data-end=&quot;601&quot;&gt;1 member f
 rom the current Board.&lt;/p&gt;\n&lt;/li&gt;\n&lt;li data-start=&quot;604&quot; data-end=&quot;660&quot;&gt;\n&lt;
 p data-start=&quot;606&quot; data-end=&quot;660&quot;&gt;2 members from &lt;strong data-start=&quot;621&quot; 
 data-end=&quot;645&quot;&gt;IEEE Germany Section&lt;/strong&gt; (incl. Chair).&lt;/p&gt;\n&lt;/li&gt;\n&lt;/
 ul&gt;\n&lt;/li&gt;\n&lt;/ul&gt;\n&lt;p data-start=&quot;662&quot; data-end=&quot;701&quot;&gt;&lt;strong data-start=&quot;
 662&quot; data-end=&quot;699&quot;&gt;Proposed Timeline (example dates)&lt;/strong&gt;&lt;/p&gt;\n&lt;ul da
 ta-start=&quot;702&quot; data-end=&quot;908&quot;&gt;\n&lt;li data-start=&quot;702&quot; data-end=&quot;779&quot;&gt;\n&lt;p d
 ata-start=&quot;704&quot; data-end=&quot;730&quot;&gt;Nominations: 30 days&lt;/p&gt;\n&lt;ul data-start=&quot;7
 33&quot; data-end=&quot;779&quot;&gt;\n&lt;li data-start=&quot;733&quot; data-end=&quot;754&quot;&gt;\n&lt;p data-start=&quot;
 735&quot; data-end=&quot;754&quot;&gt;Opens: 27 Oct&lt;/p&gt;\n&lt;/li&gt;\n&lt;li data-start=&quot;757&quot; data-en
 d=&quot;779&quot;&gt;\n&lt;p data-start=&quot;759&quot; data-end=&quot;779&quot;&gt;Closes: 27 Nov&lt;/p&gt;\n&lt;/li&gt;\n&lt;/
 ul&gt;\n&lt;/li&gt;\n&lt;li data-start=&quot;780&quot; data-end=&quot;863&quot;&gt;\n&lt;p data-start=&quot;782&quot; data
 -end=&quot;814&quot;&gt;Voting window: 2 weeks&lt;/p&gt;\n&lt;ul data-start=&quot;817&quot; data-end=&quot;863&quot;
 &gt;\n&lt;li data-start=&quot;817&quot; data-end=&quot;838&quot;&gt;\n&lt;p data-start=&quot;819&quot; data-end=&quot;838
 &quot;&gt;Opens: 27 Nov&lt;/p&gt;\n&lt;/li&gt;\n&lt;li data-start=&quot;841&quot; data-end=&quot;863&quot;&gt;\n&lt;p data-
 start=&quot;843&quot; data-end=&quot;863&quot;&gt;Closes: 11 Dec&lt;/p&gt;\n&lt;/li&gt;\n&lt;/ul&gt;\n&lt;/li&gt;\n&lt;li da
 ta-start=&quot;864&quot; data-end=&quot;908&quot;&gt;\n&lt;p data-start=&quot;866&quot; data-end=&quot;908&quot;&gt;Eligibi
 lity date: 27 Nov (example)&lt;/p&gt;\n&lt;/li&gt;\n&lt;/ul&gt;\n&lt;p data-start=&quot;910&quot; data-en
 d=&quot;955&quot;&gt;&lt;strong data-start=&quot;910&quot; data-end=&quot;953&quot;&gt;Open Questions for IEEE Ge
 rmany Section&lt;/strong&gt;&lt;/p&gt;\n&lt;ul data-start=&quot;956&quot; data-end=&quot;1141&quot;&gt;\n&lt;li dat
 a-start=&quot;956&quot; data-end=&quot;1006&quot;&gt;\n&lt;p data-start=&quot;958&quot; data-end=&quot;1006&quot;&gt;Is the
  30-day nomination period mandatory?&lt;/p&gt;\n&lt;/li&gt;\n&lt;li data-start=&quot;1007&quot; dat
 a-end=&quot;1141&quot;&gt;\n&lt;p data-start=&quot;1009&quot; data-end=&quot;1141&quot;&gt;Conflict of interest: 
 May a current Board member serve on the Election Committee if they intend 
 to stand for election again?&lt;/p&gt;\n&lt;/li&gt;\n&lt;/ul&gt;\n&lt;p data-start=&quot;1143&quot; data-
 end=&quot;1162&quot;&gt;&lt;strong data-start=&quot;1143&quot; data-end=&quot;1160&quot;&gt;Communication&lt;/strong
 &gt;&lt;/p&gt;\n&lt;ul&gt;\n&lt;li data-start=&quot;1163&quot; data-end=&quot;1330&quot;&gt;\n&lt;p data-start=&quot;1165&quot; 
 data-end=&quot;1200&quot;&gt;Email to IEEE Germany Section:&lt;/p&gt;\n&lt;ul&gt;\n&lt;li data-start=&quot;
 1205&quot; data-end=&quot;1264&quot;&gt;Request names of two committee members (incl. Chair)
 .&lt;/li&gt;\n&lt;li data-start=&quot;1269&quot; data-end=&quot;1330&quot;&gt;Confirm rules on nomination 
 period and committee eligibility.&lt;/li&gt;\n&lt;/ul&gt;\n&lt;/li&gt;\n&lt;/ul&gt;\n&lt;ul data-star
 t=&quot;1163&quot; data-end=&quot;1330&quot;&gt;\n&lt;li style=&quot;list-style-type: none\;&quot; data-start=
 &quot;1163&quot; data-end=&quot;1330&quot;&gt;\n&lt;ul data-start=&quot;1203&quot; data-end=&quot;1330&quot;&gt;\n&lt;li data-
 start=&quot;1267&quot; data-end=&quot;1330&quot;&gt;\n&lt;p data-start=&quot;1269&quot; data-end=&quot;1330&quot;&gt;&amp;nbsp\
 ;&lt;/p&gt;\n&lt;/li&gt;\n&lt;/ul&gt;\n&lt;/li&gt;\n&lt;/ul&gt;\n&lt;hr data-start=&quot;1332&quot; data-end=&quot;1335&quot;&gt;\
 n&lt;h2 data-start=&quot;1337&quot; data-end=&quot;1356&quot;&gt;2) AdCom Meeting&lt;/h2&gt;\n&lt;ul data-sta
 rt=&quot;1357&quot; data-end=&quot;1393&quot;&gt;\n&lt;li data-start=&quot;1357&quot; data-end=&quot;1393&quot;&gt;\n&lt;p dat
 a-start=&quot;1359&quot; data-end=&quot;1393&quot;&gt;27&amp;ndash\;28 Nov in Hamburg&lt;/p&gt;\n&lt;/li&gt;\n&lt;li
  data-start=&quot;1357&quot; data-end=&quot;1393&quot;&gt;Request from IEEE Germany:\n&lt;ul data-st
 art=&quot;1357&quot; data-end=&quot;1393&quot;&gt;\n&lt;li data-start=&quot;1357&quot; data-end=&quot;1393&quot;&gt;&lt;em&gt;For
  the Chapter and Student Branch reports\, we kindly ask you to include an 
 outlook on your planned activities for 2026 as well as a corresponding ann
 ual budget (Further details will follow shortly).&lt;/em&gt;&lt;/li&gt;\n&lt;/ul&gt;\n&lt;/li&gt;\
 n&lt;li data-start=&quot;1357&quot; data-end=&quot;1393&quot;&gt;Registration link provided&lt;/li&gt;\n&lt;l
 i data-start=&quot;1357&quot; data-end=&quot;1393&quot;&gt;Christof Ullwer to represent IEEE CS G
 ermany Section Chapter&lt;/li&gt;\n&lt;li data-start=&quot;1357&quot; data-end=&quot;1393&quot;&gt;Alex ma
 y join in its role as IEEE Germany representative&lt;/li&gt;\n&lt;li data-start=&quot;13
 57&quot; data-end=&quot;1393&quot;&gt;Meeting on 14th Nov for preparation (invitation sent)&lt;
 /li&gt;\n&lt;/ul&gt;\n&lt;p data-start=&quot;1545&quot; data-end=&quot;1626&quot;&gt;&amp;nbsp\;&lt;/p&gt;
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