BEGIN:VCALENDAR VERSION:2.0 PRODID:IEEE vTools.Events//EN CALSCALE:GREGORIAN BEGIN:VTIMEZONE TZID:America/New_York BEGIN:DAYLIGHT DTSTART:20260308T030000 TZOFFSETFROM:-0500 TZOFFSETTO:-0400 RRULE:FREQ=YEARLY;BYDAY=2SU;BYMONTH=3 TZNAME:EDT END:DAYLIGHT BEGIN:STANDARD DTSTART:20261101T010000 TZOFFSETFROM:-0400 TZOFFSETTO:-0500 RRULE:FREQ=YEARLY;BYDAY=1SU;BYMONTH=11 TZNAME:EST END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTAMP:20260313T170804Z UID:527C8EAF-AF33-46FC-913D-986C0578C0E1 DTSTART;TZID=America/New_York:20260313T110000 DTEND;TZID=America/New_York:20260313T120000 DESCRIPTION:Meeting Agenda\n\n1. Review of Progress & Objectives (5 mins)\n \n-\nQuick recap of action items from the last meeting.\n\n-\nGoal Check: Confirm status of vTools officer updates and bank account information gath ering.\n\n-\nConfirm today's goal: Lock in the 2026 activity plan and fina lize the narrative for the funding request.\n\n2. vTools & Compliance Stat us Update (5 mins)\n\n-\nConfirm that all officer details (including term start/end dates) are now accurate in vTools.\n\n-\nDiscuss any clarificati ons needed regarding the "treasurer exception" (if applicable).\n\n3. Fina lizing the 2026 Activity Lineup (20 mins)\n\n-\nThis section focuses on th e "What" and "Why" for the funding request.\n\n-\nReview Brainstormed Idea s: Present the list of proposed activities from the last meeting.\n\n-\nPr ioritization & Feasibility:\n\n-\nWhich activities are "must-do" for 2026? \n\n-\nWhich are "nice-to-have"?\n\n-\nIdentify potential speakers\, venue s\, or collaboration opportunities for each.\n\n-\nConfirm Activity Detail s: For each priority activity\, briefly outline:\n\n-\nProposed Title\n\n- \nTarget Month/Quarter\n\n-\nEstimated Audience Size\n\n4. Drafting the Fu nding Request Narrative (15 mins)\n\n-\nThis section focuses on the "How M uch" and translating activities into the formal request.\n\n-\nBudget Mapp ing: Map the finalized activities to the budget.\n\n-\nNarrative Review: R eview the draft narrative (if prepared beforehand) or collectively write t he key bullet points.\n\n-\nTip: Focus on member value and technical impac t\, using "activity" terminology as required by IEEE.\n\n-\nConsolidation: Ensure the budget numbers align perfectly with the proposed activities.\n \n5. Final Action Items & Timeline (10 mins)\n\n-\nAssign the final writin g/editing of the funding request document.\n\n-\nConfirm who will submit t he form by the 16 March deadline.\n\n-\nSet an internal review deadline (e .g.\, "Draft ready for review by 13 March").\n\n-\nPlan next steps for eve nt logistics (e.g.\, "Secretary to contact venue X regarding April date"). \n\n6. Final Q&A & Open Discussion (5 mins)\n\n-\nLast chance for the VTS Chapter Chair to clarify any remaining questions.\n\n7. Adjournment\n\nVir tual: https://events.vtools.ieee.org/m/545410 LOCATION:Virtual: https://events.vtools.ieee.org/m/545410 ORGANIZER:ajmery.sultana@algomau.ca SEQUENCE:21 SUMMARY:VTS Chapter (Toronto Section): Finalizing 2026 Funding Request & Ev ent Planning URL;VALUE=URI:https://events.vtools.ieee.org/m/545410 X-ALT-DESC:Description: <br /><h3>Meeting Agenda</h3>\n<p class="ds-markdow n-paragraph"><strong>1. Review of Progress &amp\; Objectives (5 mins)</str ong></p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph">Quick recap of acti on items from the last meeting.</p>\n</li>\n<li>\n<p class="ds-markdown-pa ragraph"><strong>Goal Check:</strong> Confirm status of vTools officer upd ates and bank account information gathering.</p>\n</li>\n<li>\n<p class="d s-markdown-paragraph">Confirm today's goal: Lock in the 2026 activity plan and finalize the narrative for the funding request.</p>\n</li>\n</ul>\n<p class="ds-markdown-paragraph"><strong>2. vTools &amp\; Compliance Status Update (5 mins)</strong></p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph" >Confirm that all officer details (including term start/end dates) are now accurate in vTools.</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Di scuss any clarifications needed regarding the "treasurer exception" (if ap plicable).</p>\n</li>\n</ul>\n<p class="ds-markdown-paragraph"><strong>3. Finalizing the 2026 Activity Lineup (20 mins)</strong></p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph"><em>This section focuses on the "What" and "Why" for the funding request.</em></p>\n</li>\n<li>\n<p class="ds-markdow n-paragraph"><strong>Review Brainstormed Ideas:</strong> Present the list of proposed activities from the last meeting.</p>\n</li>\n<li>\n<p class=" ds-markdown-paragraph"><strong>Prioritization &amp\; Feasibility:</strong> </p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph">Which activities are "m ust-do" for 2026?</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Which are "nice-to-have"?</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Id entify potential speakers\, venues\, or collaboration opportunities for ea ch.</p>\n</li>\n</ul>\n</li>\n<li>\n<p class="ds-markdown-paragraph"><stro ng>Confirm Activity Details:</strong> For each priority activity\, briefly outline:</p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph">Proposed Title </p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Target Month/Quarter</ p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Estimated Audience Size< /p>\n</li>\n</ul>\n</li>\n</ul>\n<p class="ds-markdown-paragraph"><strong> 4. Drafting the Funding Request Narrative (15 mins)</strong></p>\n<ul>\n<l i>\n<p class="ds-markdown-paragraph"><em>This section focuses on the "How Much" and translating activities into the formal request.</em></p>\n</li>\ n<li>\n<p class="ds-markdown-paragraph"><strong>Budget Mapping:</strong> M ap the finalized activities to the budget.&nbsp\;</p>\n</li>\n<li>\n<p cla ss="ds-markdown-paragraph"><strong>Narrative Review:</strong> Review the d raft narrative (if prepared beforehand) or collectively write the key bull et points.</p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph"><em>Tip:</em> Focus on member value and technical impact\, using "activity" terminology as required by IEEE.</p>\n</li>\n</ul>\n</li>\n<li>\n<p class="ds-markdow n-paragraph"><strong>Consolidation:</strong> Ensure the budget numbers ali gn perfectly with the proposed activities.</p>\n</li>\n</ul>\n<p class="ds -markdown-paragraph"><strong>5. Final Action Items &amp\; Timeline (10 min s)</strong></p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph">Assign the f inal writing/editing of the funding request document.</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Confirm who will submit the form by the&nbs p\;<strong>16 March</strong> deadline.</p>\n</li>\n<li>\n<p class="ds-mark down-paragraph">Set an internal review deadline (e.g.\, "Draft ready for r eview by 13 March").</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Pl an next steps for event logistics (e.g.\, "Secretary to contact venue X re garding April date").</p>\n</li>\n</ul>\n<p class="ds-markdown-paragraph"> <strong>6. Final Q&amp\;A &amp\; Open Discussion (5 mins)</strong></p>\n<u l>\n<li>\n<p class="ds-markdown-paragraph">Last chance for the VTS Chapter Chair to clarify any remaining questions.</p>\n</li>\n</ul>\n<p class="ds -markdown-paragraph"><strong>7. Adjournment</strong></p> END:VEVENT END:VCALENDAR