BEGIN:VCALENDAR VERSION:2.0 PRODID:IEEE vTools.Events//EN CALSCALE:GREGORIAN BEGIN:VTIMEZONE TZID:America/New_York BEGIN:DAYLIGHT DTSTART:20260308T030000 TZOFFSETFROM:-0500 TZOFFSETTO:-0400 RRULE:FREQ=YEARLY;BYDAY=2SU;BYMONTH=3 TZNAME:EDT END:DAYLIGHT BEGIN:STANDARD DTSTART:20261101T010000 TZOFFSETFROM:-0400 TZOFFSETTO:-0500 RRULE:FREQ=YEARLY;BYDAY=1SU;BYMONTH=11 TZNAME:EST END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTAMP:20260408T202202Z UID:59B40508-1DCC-41E5-9E66-61D07814623F DTSTART;TZID=America/New_York:20260408T130000 DTEND;TZID=America/New_York:20260408T140000 DESCRIPTION:Objective: Brainstorm and outline a student-centered networking event to foster collaboration\, exchange ideas\, and increase society mem bership.\n\nAgenda\n\n1. Welcome & Goal Setting (5 min)\n\n-\nOpening rema rks\n\n-\nReview event objectives:\n\n-\nEncourage student networking & id ea exchange\n\n-\nPromote IEEE VTS & ComSoc membership benefits\n\n-\nPlan a collaborative\, engaging format\n\n2. Target Audience & Event Format Id eas (15 min)\n\n-\nBrainstorm: Who are we trying to reach? (grad/undergrad \, specific majors?)\n\n-\nDiscuss possible formats:\n\n-\nSpeed networkin g + themed tables (research\, careers\, student chapters)\n\n-\n“Idea pi tch” corner for collaboration starters\n\n-\nPanel or lightning talks by student leaders\n\n-\nSocial mixer with guided discussion prompts\n\n3. M embership Engagement Strategies (15 min)\n\n-\nHow to highlight VTS & ComS oc value to students\n\n-\nIdeas for on-site membership drives (QR codes\, exclusive follow-up workshops)\n\n-\nPeer-to-peer recruitment: ambassador role for students\n\n-\nRaffle/prize incentive for current members bringi ng guests\n\n4. Logistics & Action Items Brainstorm (15 min)\n\n-\nVenue ( on-campus\, hybrid\, virtual?)\n\n-\nDate/time for max student attendance\ n\n-\nPromotion channels (social media\, department emails\, class announc ements)\n\n-\nFood/beverage (budget-friendly options)\n\n-\nRegistration v s. drop-in\n\n5. Next Steps & Role Assignment (10 min)\n\n-\nSummarize top 3 ideas for the event\n\n-\nAssign leads: logistics\, promotions\, member ship table\, speaker coordination\n\n-\nSet next check-in date\n\n-\nActio n item recap\n\nVirtual: https://events.vtools.ieee.org/m/552937 LOCATION:Virtual: https://events.vtools.ieee.org/m/552937 ORGANIZER:ajmery.sultana@algomau.ca SEQUENCE:19 SUMMARY:Planning Meeting – Student Meet & Greet Event URL;VALUE=URI:https://events.vtools.ieee.org/m/552937 X-ALT-DESC:Description: <br /><p><strong>Objective:</strong> Brainstorm and outline a student-centered networking event to foster collaboration\, exc hange ideas\, and increase society membership.</p>\n<h3><strong>Agenda</st rong></h3>\n<p class="ds-markdown-paragraph"><strong>1. Welcome &amp\; Goa l Setting (5 min)</strong></p>\n<ul>\n<li>\n<p class="ds-markdown-paragrap h">Opening remarks</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Revi ew event objectives:</p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph">Enc ourage student networking &amp\; idea exchange</p>\n</li>\n<li>\n<p class= "ds-markdown-paragraph">Promote IEEE VTS &amp\; ComSoc membership benefits </p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Plan a collaborative\, engaging format</p>\n</li>\n</ul>\n</li>\n</ul>\n<p class="ds-markdown-pa ragraph"><strong>2. Target Audience &amp\; Event Format Ideas (15 min)</st rong></p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph">Brainstorm: Who ar e we trying to reach? (grad/undergrad\, specific majors?)</p>\n</li>\n<li> \n<p class="ds-markdown-paragraph">Discuss possible formats:</p>\n<ul>\n<l i>\n<p class="ds-markdown-paragraph">Speed networking + themed tables (res earch\, careers\, student chapters)</p>\n</li>\n<li>\n<p class="ds-markdow n-paragraph">&ldquo\;Idea pitch&rdquo\; corner for collaboration starters< /p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Panel or lightning talk s by student leaders</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">So cial mixer with guided discussion prompts</p>\n</li>\n</ul>\n</li>\n</ul>\ n<p class="ds-markdown-paragraph"><strong>3. Membership Engagement Strateg ies (15 min)</strong></p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph">Ho w to highlight VTS &amp\; ComSoc value to students</p>\n</li>\n<li>\n<p cl ass="ds-markdown-paragraph">Ideas for on-site membership drives (QR codes\ , exclusive follow-up workshops)</p>\n</li>\n<li>\n<p class="ds-markdown-p aragraph">Peer-to-peer recruitment: ambassador role for students</p>\n</li >\n<li>\n<p class="ds-markdown-paragraph">Raffle/prize incentive for curre nt members bringing guests</p>\n</li>\n</ul>\n<p class="ds-markdown-paragr aph"><strong>4. Logistics &amp\; Action Items Brainstorm (15 min)</strong> </p>\n<ul>\n<li>\n<p class="ds-markdown-paragraph">Venue (on-campus\, hybr id\, virtual?)</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Date/tim e for max student attendance</p>\n</li>\n<li>\n<p class="ds-markdown-parag raph">Promotion channels (social media\, department emails\, class announc ements)</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Food/beverage ( budget-friendly options)</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph ">Registration vs. drop-in</p>\n</li>\n</ul>\n<p class="ds-markdown-paragr aph"><strong>5. Next Steps &amp\; Role Assignment (10 min)</strong></p>\n< ul>\n<li>\n<p class="ds-markdown-paragraph">Summarize top 3 ideas for the event</p>\n</li>\n<li>\n<p class="ds-markdown-paragraph">Assign leads: log istics\, promotions\, membership table\, speaker coordination</p>\n</li>\n <li>\n<p class="ds-markdown-paragraph">Set next check-in date</p>\n</li>\n <li>\n<p class="ds-markdown-paragraph">Action item recap</p>\n</li>\n</ul> END:VEVENT END:VCALENDAR