BEGIN:VCALENDAR VERSION:2.0 PRODID:IEEE vTools.Events//EN CALSCALE:GREGORIAN BEGIN:VTIMEZONE TZID:America/Denver BEGIN:DAYLIGHT DTSTART:20260308T030000 TZOFFSETFROM:-0700 TZOFFSETTO:-0600 RRULE:FREQ=YEARLY;BYDAY=2SU;BYMONTH=3 TZNAME:MDT END:DAYLIGHT BEGIN:STANDARD DTSTART:20261101T010000 TZOFFSETFROM:-0600 TZOFFSETTO:-0700 RRULE:FREQ=YEARLY;BYDAY=1SU;BYMONTH=11 TZNAME:MST END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTAMP:20260917T030410Z UID:953D514A-5EAE-4FF3-B8D7-B84FD47927D1 DTSTART;TZID=America/Denver:20260825T113000 DTEND;TZID=America/Denver:20260825T133000 DESCRIPTION:Overview\n\nThe meeting focused on reviewing prior minutes\, ad dressing outstanding action items\, and coordinating updates across multip le chapter and section activities. Participants discussed financial status \, event outcomes\, speaker recruitment\, and upcoming collaborations with professional engineering groups. The session also covered student branch progress\, rebates\, funding needs\, and organizational preparations for e lections and area meetings. Overall\, the meeting served to align ongoing initiatives\, confirm responsibilities\, and maintain momentum across tech nical\, administrative\, and outreach efforts.\n\nKey updates\n\n- Approva l of Previous Minutes: Timothy initiated a review of prior minutes\, with Lee and Tyler confirming no edits were needed and supporting finalization of the record. The group agreed to proceed with formal acceptance pending correction of the meeting date.\n- SCCS Account Status: Salazar clarified earlier discussions about account setup\, explaining that the joint SCCS/S CS chapter should tie its finances to the section account. Timothy and Lee aligned on deferring changes to future updates.\n- Outstanding Banquet Pa yments: Timothy asked for updates on banquet‑related items\, and Tyler d etailed support received\, remaining estimates\, and reimbursements comple ted. The next step is settling the final banquet bill for May 26th.\n- Pub lic Lecture Speaker Recruitment: Timothy requested members to look for spe aker candidates\, and Lee noted the approaching deadline\, committing to r each out to Jackie for remaining openings. The group agreed to bring sugge stions to the next meeting.\n- Recommendation Letter Requirements: Timothy highlighted discussion on requiring one or two recommendation letters\, w ith plans to finalize this by January. Lee supported revisiting the matter during election planning.\n- Speaker Outreach Tasks: Timothy and Lee coor dinated outreach responsibilities\, with Lee emailing Laura and Amir and T imothy committing to contact Jim and Jane. These actions aim to strengthen engagement for upcoming events.\n- Volunteer Coordination Concept: Timoth y noted an idea for creating a list of volunteer opportunities for IEEE me mbers. He plans to follow up with the individual who proposed it if they w ere unable to join the meeting.\n- Financial Report: Tyler presented month ‑by‑month account activity since April\, including registration funds\ , reimbursements\, support transfers\, and seed funding. The group acknowl edged remaining tasks such as transferring $200 for chapter meals and moni toring incoming rebates.\n- Rebate Awareness: Lee emphasized tracking reba tes across UNM\, NMT\, and other chapters\, noting timing and the section ’s role as mediator. Tyler confirmed pending young professionals rebate. \n- SSCS/EDS Event Summary: Salazar reported a successful inaugural talk w ith ~75 attendees\, including Intel\, Sandia\, and UNM members. He describ ed engagement levels\, onsite attendance challenges\, and plans to improve student participation. Next steps include selecting an October speaker an d resolving reimbursement for event snacks through Tyler.\n- Event Reporti ng Requirements: Lee reminded Salazar to file the event in VTools to suppo rt rebate eligibility. Salazar agreed and will also provide photos and a s hort write‑up for website posting. Tyler supplied reimbursement template s for accounting.\n- Upcoming Joint Engineering Talk: Timothy announced a talk on Sandia’s electromagnetic simulator Gemma scheduled for Thursday the 27th at 5:30 PM. He noted ~15 current registrants and encouraged atten dance to support collaboration with the New Mexico Society of Professional Engineers.\n- Public Lecture Series Status: Lee shared that Sigma Xi has not met recently and will reconnect with Jackie regarding remaining speake r needs. Timothy committed to contact Jim about life member updates.\n- Se ction Congress & Future Conferences: Timothy relayed Daniel’s updates\, including advocacy efforts\, discussions about hosting ICOP meetings in Sa nta Fe in 2027\, and interest in holding an IWork conference in Albuquerqu e. The group will revisit these when Daniel is present.\n- Rising Stars Co nference Planning: Timothy shared that registration is open and early‑bi rd rates may apply. Daniel seeks match funding for young professionals\, a nd the group will return to this topic as plans develop.\n- Area Meeting P reparation: Timothy noted the upcoming October 17th area meeting in San Di ego. Lee\, Tyler\, and Timothy discussed availability\, agreeing to coordi nate as a board and identify an attendee.\n- UNM Student Branch Update: Na nnette reported assembling a six‑person board\, gathering ~100 signature s from outreach\, and launching weekly meetings with alternating technical workshops. Lee reminded the need for VTools reporting.\n- New Mexico Tech Update: Tyler shared that NMT paused activities over the summer\, is now scheduling speakers\, and has submitted last year’s event reporting. A p reviously approved $200 funding request still requires transfer.\n- Electi on Planning: Lee outlined a schedule targeting September–October for nom inations and November–December for elections\, aiming to improve partici pation. He plans to test VTools nomination tools and welcomes suggestions for increasing candidate interest.\n- Action Item Review: Timothy summariz ed responsibilities including settling banquet bills\, collecting speaker recommendations\, sending outreach emails\, and coordinating attendance fo r the area meeting. Lee supported sending a board‑wide availability requ est.\n- Final Announcements and Adjournment: Timothy shared a wind‑energ y event occurring Thursday at noon and then moved to adjourn. Lee seconded \, and the meeting closed with agreement to reconvene before September.\n\ nVirtual: https://events.vtools.ieee.org/m/578164 LOCATION:Virtual: https://events.vtools.ieee.org/m/578164 ORGANIZER:tjdonne@sandia.gov SEQUENCE:12 SUMMARY:IEEE Albuquerque August 2026 Section Board Meeting URL;VALUE=URI:https://events.vtools.ieee.org/m/578164 X-ALT-DESC:Description: <br /><p class="x_MsoNormal"><strong data-olk-copy- source="MessageBody">Overview</strong></p>\n<p class="x_MsoNormal">The mee ting focused on reviewing prior minutes\, addressing outstanding action it ems\, and coordinating updates across multiple chapter and section activit ies. Participants discussed financial status\, event outcomes\, speaker re cruitment\, and upcoming collaborations with professional engineering grou ps. The session also covered student branch progress\, rebates\, funding n eeds\, and organizational preparations for elections and area meetings. Ov erall\, the meeting served to align ongoing initiatives\, confirm responsi bilities\, and maintain momentum across technical\, administrative\, and o utreach efforts.</p>\n<p class="x_MsoNormal"><strong>Key updates</strong>< /p>\n<ul type="disc">\n<li class="x_MsoNormal"><strong>Approval of Previou s Minutes</strong>: Timothy initiated a review of prior minutes\, with Lee and Tyler confirming no edits were needed and supporting finalization of the record. The group agreed to proceed with formal acceptance pending cor rection of the meeting date.</li>\n<li class="x_MsoNormal"><strong>SCCS Ac count Status</strong>: Salazar clarified earlier discussions about account setup\, explaining that the joint SCCS/SCS chapter should tie its finance s to the section account. Timothy and Lee aligned on deferring changes to future updates.</li>\n<li class="x_MsoNormal"><strong>Outstanding Banquet Payments</strong>: Timothy asked for updates on banquet‑related items\, and Tyler detailed support received\, remaining estimates\, and reimbursem ents completed. The next step is settling the final banquet bill for May 2 6th.</li>\n<li class="x_MsoNormal"><strong>Public Lecture Speaker Recruitm ent</strong>: Timothy requested members to look for speaker candidates\, a nd Lee noted the approaching deadline\, committing to reach out to Jackie for remaining openings. The group agreed to bring suggestions to the next meeting.</li>\n<li class="x_MsoNormal"><strong>Recommendation Letter Requi rements</strong>: Timothy highlighted discussion on requiring one or two r ecommendation letters\, with plans to finalize this by January. Lee suppor ted revisiting the matter during election planning.</li>\n<li class="x_Mso Normal"><strong>Speaker Outreach Tasks</strong>: Timothy and Lee coordinat ed outreach responsibilities\, with Lee emailing Laura and Amir and Timoth y committing to contact Jim and Jane. These actions aim to strengthen enga gement for upcoming events.</li>\n<li class="x_MsoNormal"><strong>Voluntee r Coordination Concept</strong>: Timothy noted an idea for creating a list of volunteer opportunities for IEEE members. He plans to follow up with t he individual who proposed it if they were unable to join the meeting.</li >\n<li class="x_MsoNormal"><strong>Financial Report</strong>: Tyler presen ted month‑by‑month account activity since April\, including registrati on funds\, reimbursements\, support transfers\, and seed funding. The grou p acknowledged remaining tasks such as transferring $200 for chapter meals and monitoring incoming rebates.</li>\n<li class="x_MsoNormal"><strong>Re bate Awareness</strong>: Lee emphasized tracking rebates across UNM\, NMT\ , and other chapters\, noting timing and the section&rsquo\;s role as medi ator. Tyler confirmed pending young professionals rebate.</li>\n<li class= "x_MsoNormal"><strong>SSCS/EDS Event Summary</strong>: Salazar reported a successful inaugural talk with ~75 attendees\, including Intel\, Sandia\, and UNM members. He described engagement levels\, onsite attendance challe nges\, and plans to improve student participation. Next steps include sele cting an October speaker and resolving reimbursement for event snacks thro ugh Tyler.</li>\n<li class="x_MsoNormal"><strong>Event Reporting Requireme nts</strong>: Lee reminded Salazar to file the event in VTools to support rebate eligibility. Salazar agreed and will also provide photos and a shor t write‑up for website posting. Tyler supplied reimbursement templates f or accounting.</li>\n<li class="x_MsoNormal"><strong>Upcoming Joint Engine ering Talk</strong>: Timothy announced a talk on Sandia&rsquo\;s electroma gnetic simulator Gemma scheduled for Thursday the 27th at 5:30 PM. He note d ~15 current registrants and encouraged attendance to support collaborati on with the New Mexico Society of Professional Engineers.</li>\n<li class= "x_MsoNormal"><strong>Public Lecture Series Status</strong>: Lee shared th at Sigma Xi has not met recently and will reconnect with Jackie regarding remaining speaker needs. Timothy committed to contact Jim about life membe r updates.</li>\n<li class="x_MsoNormal"><strong>Section Congress &amp\; F uture Conferences</strong>: Timothy relayed Daniel&rsquo\;s updates\, incl uding advocacy efforts\, discussions about hosting ICOP meetings in Santa Fe in 2027\, and interest in holding an IWork conference in Albuquerque. T he group will revisit these when Daniel is present.</li>\n<li class="x_Mso Normal"><strong>Rising Stars Conference Planning</strong>: Timothy shared that registration is open and early‑bird rates may apply. Daniel seeks m atch funding for young professionals\, and the group will return to this t opic as plans develop.</li>\n<li class="x_MsoNormal"><strong>Area Meeting Preparation</strong>: Timothy noted the upcoming October 17th area meeting in San Diego. Lee\, Tyler\, and Timothy discussed availability\, agreeing to coordinate as a board and identify an attendee.</li>\n<li class="x_Mso Normal"><strong>UNM Student Branch Update</strong>: Nannette reported asse mbling a six‑person board\, gathering ~100 signatures from outreach\, an d launching weekly meetings with alternating technical workshops. Lee remi nded the need for VTools reporting.</li>\n<li class="x_MsoNormal"><strong> New Mexico Tech Update</strong>: Tyler shared that NMT paused activities o ver the summer\, is now scheduling speakers\, and has submitted last year& rsquo\;s event reporting. A previously approved $200 funding request still requires transfer.</li>\n<li class="x_MsoNormal"><strong>Election Plannin g</strong>: Lee outlined a schedule targeting September&ndash\;October for nominations and November&ndash\;December for elections\, aiming to improv e participation. He plans to test VTools nomination tools and welcomes sug gestions for increasing candidate interest.</li>\n<li class="x_MsoNormal"> <strong>Action Item Review</strong>: Timothy summarized responsibilities i ncluding settling banquet bills\, collecting speaker recommendations\, sen ding outreach emails\, and coordinating attendance for the area meeting. L ee supported sending a board‑wide availability request.</li>\n<li class= "x_MsoNormal"><strong>Final Announcements and Adjournment</strong>: Timoth y shared a wind‑energy event occurring Thursday at noon and then moved t o adjourn. Lee seconded\, and the meeting closed with agreement to reconve ne before September.</li>\n</ul> END:VEVENT END:VCALENDAR