BEGIN:VCALENDAR VERSION:2.0 PRODID:IEEE vTools.Events//EN CALSCALE:GREGORIAN BEGIN:VTIMEZONE TZID:America/Denver BEGIN:DAYLIGHT DTSTART:20260308T030000 TZOFFSETFROM:-0700 TZOFFSETTO:-0600 RRULE:FREQ=YEARLY;BYDAY=2SU;BYMONTH=3 TZNAME:MDT END:DAYLIGHT BEGIN:STANDARD DTSTART:20261101T010000 TZOFFSETFROM:-0600 TZOFFSETTO:-0700 RRULE:FREQ=YEARLY;BYDAY=1SU;BYMONTH=11 TZNAME:MST END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTAMP:20260929T184936Z UID:8B1BEF33-668D-45F8-94C8-28FDB6860F9B DTSTART;TZID=America/Denver:20260929T113000 DTEND;TZID=America/Denver:20260929T122000 DESCRIPTION:-\nOverview\n\nThe meeting focused on reviewing prior minutes\, addressing outstanding action items\, and gathering updates across commit tees and chapters. Participants discussed financial activity\, event plann ing\, collaboration efforts\, and operational challenges such as reporting requirements and leadership vacancies. The conversation also covered prep arations for upcoming conferences and area meetings\, along with student b ranch funding constraints. Overall\, the meeting aimed to ensure alignment on current responsibilities\, upcoming deadlines\, and ongoing organizati onal needs.\n\nKey updates\n\n- Review of August minutes: Timothy summariz ed prior discussions\, including banquet expenses\, joint chapter events\, and student branch updates. Daniel and Tyler confirmed the minutes were a ccurate\, and the group approved them with minor corrections suggested by Tyler.\n- Action item follow‑ups: Timothy led a review of outstanding ta sks\, with Tyler agreeing to contact Ray regarding Sigma Z banquet expense s and Lee providing updates on award nomination processes. The team agreed to keep several items open due to pending responses or ongoing coordinati on.\n- Treasurer’s report: Tyler explained recent financial activity\, i ncluding receiving a YP rebate and pending reimbursements for food expense s submitted by Kevin and Robert. He noted that work demands delayed some o utgoing payments and confirmed he would process them soon.\n- Chapter and partnership updates: Timothy reported limited recent activity from Ramon ’s chapter and highlighted opportunities to strengthen ties with NMSPE t hrough attending their monthly talks. Mike’s group continues holding eve nts that may support future collaboration.\n- Public lecture series: Lee d etailed scheduling challenges\, noting a cancellation left September unfil led but the rest of the semester is booked. He is coordinating awardee tal ks for January and encouraged suggestions for spring speakers\, with plans to engage additional contacts for scheduling.\n- Upcoming events: Daniel provided details on the October 17 area meeting in San Diego\, confirming logistics such as location options and his role in delivering training. Th e group agreed that Timothy should attend as section chair and begin makin g travel arrangements.\n- YP and student branch updates: Daniel described monthly YP event planning and efforts to maintain engagement for the Women in Engineering group by adding them as co‑hosts. Nannette reported stro ng student branch turnout but limited funding\, restricting attendance for Rising Stars and prompting the need for early funding requests.\n- Reimbu rsement and administrative issues: Daniel noted difficulties getting reimb ursed for Sections Congress expenses and highlighted that MGA required som e costs to be charged to the section. Tyler and Daniel agreed to coordinat e on follow‑up emails.\n- Awards banquet planning: Lee shared challenges scheduling Sigma Z meetings and is working to reengage leadership. He ant icipates continuing with prior venue and catering practices once planning begins.\n- Elections planning: Lee described limitations in the Vtools sys tem for forming a nomination committee and will instead send email solicit ations for nominees. The election timeline will run through October nomina tions and November voting.\n- Additional chapter checks: Timothy and Lee a greed to identify the current New Mexico Tech chapter chair by contacting prior leads and local partners. Tyler noted steady activity within another chapter\, with recent talks held in mid‑September.\n- Student branch tr avel funding: Nannette explained constraints on UNM’s ability to approve reimbursements before funding is secured\, and Lee offered to provide the required funding request form. The group emphasized submitting requests s oon given rising conference registration costs.\n- Final action item conso lidation: Timothy captured and updated remaining action items\, including outreach tasks\, reporting reminders\, and preparations for the area meeti ng. The team agreed to adjourn after confirming no further additions.\n\nA genda: \nFollow-up tasks:\n\n- Banquet Expenses: Follow up with Ray to set tle the outstanding Sigma Z banquet expenses for FY2026. (Tyler)\n- Public Lecture Speakers: Submit suggestions for speakers to fill the open spring public lecture slots. (the team)\n- Student Award Nominations: Review the proposed change to the student award nomination process with Laura. (Lee) \n- SSCS Event Reporting: Obtain the official attendance count from Ramon and complete the VTools report for the SSCS event. (Tim)\n- Women In Engin eering Leadership: Follow up with Jane about identifying potential partici pants or leaders for the Women in Engineering group. (Tim)\n- Amir’s VTo ols Access: Continue resolving Amir’s VTools access and determine an app ropriate long-term leadership arrangement for the Albuquerque section. (Le e)\n- Area Meeting Attendance: Register and make travel arrangements to re present the Albuquerque section at the October 17 area meeting in San Dieg o. (Tim)\n- Student Branch Funding: Submit a funding request to the sectio n for UNM student attendance at Rising Stars/CES\, including the expected number of attendees and requested amount. (Nannette)\n- New Mexico Tech Co ordination: Reestablish contact with New Mexico Tech to identify its curre nt chair or leadership contact\, including by consulting Gilberto if neede d. (Tim)\n- Election Nominations: Send the section-wide request for office r nominations\, collect nominations through October\, and prepare for elec tions in late November and officer assignments in December. (Lee)\n\nVirtu al: https://events.vtools.ieee.org/m/580842 LOCATION:Virtual: https://events.vtools.ieee.org/m/580842 ORGANIZER:drthoms@sandia.gov SEQUENCE:4 SUMMARY:September 2026 Section Meeting URL;VALUE=URI:https://events.vtools.ieee.org/m/580842 X-ALT-DESC:Description: <br /><ul>\n<li>\n<h3>Overview</h3>\n<p>The meeting focused on reviewing prior minutes\, addressing outstanding action items\ , and gathering updates across committees and chapters. Participants discu ssed financial activity\, event planning\, collaboration efforts\, and ope rational challenges such as reporting requirements and leadership vacancie s. The conversation also covered preparations for upcoming conferences and area meetings\, along with student branch funding constraints. Overall\, the meeting aimed to ensure alignment on current responsibilities\, upcomi ng deadlines\, and ongoing organizational needs.</p>\n<h3>Key updates</h3> \n<ul>\n<li><strong>Review of August minutes</strong>: Timothy summarized prior discussions\, including banquet expenses\, joint chapter events\, an d student branch updates. Daniel and Tyler confirmed the minutes were accu rate\, and the group approved them with minor corrections suggested by Tyl er.</li>\n<li><strong>Action item follow‑ups</strong>: Timothy led a rev iew of outstanding tasks\, with Tyler agreeing to contact Ray regarding Si gma Z banquet expenses and Lee providing updates on award nomination proce sses. The team agreed to keep several items open due to pending responses or ongoing coordination.</li>\n<li><strong>Treasurer&rsquo\;s report</stro ng>: Tyler explained recent financial activity\, including receiving a YP rebate and pending reimbursements for food expenses submitted by Kevin and Robert. He noted that work demands delayed some outgoing payments and con firmed he would process them soon.</li>\n<li><strong>Chapter and partnersh ip updates</strong>: Timothy reported limited recent activity from Ramon&r squo\;s chapter and highlighted opportunities to strengthen ties with NMSP E through attending their monthly talks. Mike&rsquo\;s group continues hol ding events that may support future collaboration.</li>\n<li><strong>Publi c lecture series</strong>: Lee detailed scheduling challenges\, noting a c ancellation left September unfilled but the rest of the semester is booked . He is coordinating awardee talks for January and encouraged suggestions for spring speakers\, with plans to engage additional contacts for schedul ing.</li>\n<li><strong>Upcoming events</strong>: Daniel provided details o n the October 17 area meeting in San Diego\, confirming logistics such as location options and his role in delivering training. The group agreed tha t Timothy should attend as section chair and begin making travel arrangeme nts.</li>\n<li><strong>YP and student branch updates</strong>: Daniel desc ribed monthly YP event planning and efforts to maintain engagement for the Women in Engineering group by adding them as co‑hosts. Nannette reporte d strong student branch turnout but limited funding\, restricting attendan ce for Rising Stars and prompting the need for early funding requests.</li >\n<li><strong>Reimbursement and administrative issues</strong>: Daniel no ted difficulties getting reimbursed for Sections Congress expenses and hig hlighted that MGA required some costs to be charged to the section. Tyler and Daniel agreed to coordinate on follow‑up emails.</li>\n<li><strong>A wards banquet planning</strong>: Lee shared challenges scheduling Sigma Z meetings and is working to reengage leadership. He anticipates continuing with prior venue and catering practices once planning begins.</li>\n<li><s trong>Elections planning</strong>: Lee described limitations in the Vtools system for forming a nomination committee and will instead send email sol icitations for nominees. The election timeline will run through October no minations and November voting.</li>\n<li><strong>Additional chapter checks </strong>: Timothy and Lee agreed to identify the current New Mexico Tech chapter chair by contacting prior leads and local partners. Tyler noted st eady activity within another chapter\, with recent talks held in mid‑Sep tember.</li>\n<li><strong>Student branch travel funding</strong>: Nannette explained constraints on UNM&rsquo\;s ability to approve reimbursements b efore funding is secured\, and Lee offered to provide the required funding request form. The group emphasized submitting requests soon given rising conference registration costs.</li>\n<li><strong>Final action item consoli dation</strong>: Timothy captured and updated remaining action items\, inc luding outreach tasks\, reporting reminders\, and preparations for the are a meeting. The team agreed to adjourn after confirming no further addition s.</li>\n</ul>\n</li>\n</ul><br /><br />Agenda: <br /><div>Follow-up tasks :</div>\n<ul>\n<li><strong>Banquet Expenses: </strong>Follow up with Ray t o settle the outstanding Sigma Z banquet expenses for FY2026. (Tyler)</li> \n<li><strong>Public Lecture Speakers: </strong>Submit suggestions for spe akers to fill the open spring public lecture slots. (the team)</li>\n<li>< strong>Student Award Nominations: </strong>Review the proposed change to t he student award nomination process with Laura. (Lee)</li>\n<li><strong>SS CS Event Reporting: </strong>Obtain the official attendance count from Ram on and complete the VTools report for the SSCS event. (Tim)</li>\n<li><str ong>Women In Engineering Leadership: </strong>Follow up with Jane about id entifying potential participants or leaders for the Women in Engineering g roup. (Tim)</li>\n<li><strong>Amir&rsquo\;s VTools Access: </strong>Contin ue resolving Amir&rsquo\;s VTools access and determine an appropriate long -term leadership arrangement for the Albuquerque section. (Lee)</li>\n<li> <strong>Area Meeting Attendance: </strong>Register and make travel arrange ments to represent the Albuquerque section at the October 17 area meeting in San Diego. (Tim)</li>\n<li><strong>Student Branch Funding: </strong>Sub mit a funding request to the section for UNM student attendance at Rising Stars/CES\, including the expected number of attendees and requested amoun t. (Nannette)</li>\n<li><strong>New Mexico Tech Coordination: </strong>Ree stablish contact with New Mexico Tech to identify its current chair or lea dership contact\, including by consulting Gilberto if needed. (Tim)</li>\n <li><strong>Election Nominations: </strong>Send the section-wide request f or officer nominations\, collect nominations through October\, and prepare for elections in late November and officer assignments in December. (Lee) </li>\n</ul> END:VEVENT END:VCALENDAR