IEEE ACT Section Excom Meeting 4

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Executive Committee Meeting

Wednesday 11 August 2021, 6:45 pm

UNSW Canberra, Canberra ACT 2601

Agenda

1. Welcome/Apologies/Announcements/Agenda items

Attendees: Ambarish, Anthony, Jeta, Khalil, Fangbao, Dale, Russell, Fei, Chathurika, Jue, Lily,    Aimee, Ziyuan, Xiuping, Hoe, Hemant, Fouad

Apologies: Kathryn, Sharon

Ambarish opened the meeting at 6:45 and welcomed all attendees.

Approval previous minutes: Xiuping informed that the full proposal of the IGASRSS2025 conference (to be held in Brisbane) is expected end of August 2021, about the $5k mentioned by Ambarish, it is a provision in conference budget that can be advanced by Section to pay costs of students volunteers travels to attend the conference and to be paid back by the conference. 

Ambarish proposed to accept the minutes, Hemant seconded, no objection, minutes accepted.

1. Activities (Chapters, LM, TISP around the table)

Anthony (Computers): No progress yet in organising technical activitie, possible speaker in September, also in contact with Robogals for an activity to schools at ANU/Robotics. Send this information to YoWIE Coordinator Bianca Copra (via Kathryn).

Fanbao (SMC): 5x seminars are held on 30-06, 14-07, 21-07, 28-07 and 06-08 all jointly with CSS (Daoyi). All reported by SMC. CSS reported 2x events both on 29-07.

Fei (SP/COM): 4x activities so far all reported (02-02,17-03, 01-04, 29-04) 5^th activity next Friday, eNotice out very soon.

Ziyuan (Phot/EDS): 1x seminar in May (reported) jointly with NTC. Received USD1000 from EDS to organise a workshop in September.

Hoe (NTC): joint seminar with Phot in May (not reported). Next a joint seminar with Phot with Lan Fu as a speaker (recent Photonics DL)

Xiuping (GRSS): Concentrating on IGASRSS conference bid (2025). GRSS QLD has no sufficient members to form a chapter, next activity will be joint with QLD. In contact with 2x DL (China and Germany). The German will give a seminar on 17 August. Also a possible seminar from UNSW Space.

Hemant (CIS): confirmed events: on 9 Sep with a speaker from Indonesia, 28 Sep a speaker from UK. eNotices soon. One more possibility in October.

Khalil (UNSW0Can SB): 1 BBQ held on May 21 with about 50 persons attending and where IEEE membership was promoted.

Chathurika (YP): 1x activity on 20-04 jointly with WIE. A webinar in Sep with a speaker from US. On 8 Nov a jopint activity with WIE on National STEM Day. Thinking of an event “Career Traject in Pamndemic) with a panel (academia, Gvt and ..). Hoe suggested Jagadish as panel member. Also in planning a visit to Great Cell In Waga-waga with a hired Murray bus.

Aimee: 2x joint activities (with YP and DamSmart visit).

Jue (SB-GRSS): one activity 01-04 NASA visit (joint with others). 1x seminar with ANU speaker on Remote Sensing on 22-07 (not reported). One in planning in Sep.

Khalil (UNSW-SB): intention to organise a seminar + a social event jointly with ANU-SB at ANU in September.

Lily: Four technical talks have been organised in July and August. Topics are related to space communication, navigation, control and software system. They will be reported by SMC  and/or CSS.

Fouad (TISP): CMA Conference was cancelled.

1. Treasurer's Report and Section Budget

Russell Gentle / Financial report

The Section is in a very healthy financial position (total asset >$38k). Received rebate 2021.

4. From Australia Council

Ambarish: AC is looking to celebrate its 35^th anniversary this year and circulated an excel file with all Sections volunteers. Will use this to recognise all ACT Section volunteers (6+Y) with a plaque. One idea is to invite those individuals to AGM and give the plaque then. ExCom approved the idea.

1. Membership development Update

Ross Summerfield

454 members in the ACT per August 12, 2021.

1. Professional Activities Update :

Sharon Lim

1. Website / Newsletter:

Jeta Vedi:

1. An Autumn / Winter 2021 Newsletter has been written, highlighting our wonderful social events recently organised by Sharon. I would also like to have a mini bio of any worthy IEEE members for future newsletters - perhaps like Chennupati Jagadish as Ambarish mentioned.

2. I have created a spot on the website for our ExCom Agendas, Minutes, Newsletters and Photos for all to see - please advise if anything here is not meant to be published. I am not publishing the Treasurer's Reports here of course!
3. I am working on a new website format with a cleaner interface like the Australia Council site for better mobile device viewing, and will also work on publishing more photos!

1. AOB

Fouad suggested a trivia event prior to AGM.

Hoe thinks we can hold AGM in RSPhys ANU new building (if completed in time)

1. Meeting closed at 9:00 pm

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• UNSW Canberra
• Lecture Theatre North
• Canberra, Australian Capital Territory
• Australia 2601
• Building: Building No 32

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