09/23/2022 E-board Uconn IEEE PES and PELS Meeting

#pels #pes #ieee_pels #uconn #power #social

The board members will meet to finalize the preparation for the kick-off event.

UCONN IEEE PELS & PES chapter

E-board meeting 9/23/2022 - Minutes

Meeting started at 5:05pm

Attendees: Alaa, Arshiah, Kalinath, Leila, Muhammed Ali, Srinath

• ExComm meeting attended

  • Budget email

    • To IEEE Excomm

  • Bank account

    • Arshiah, Srinath – to Starr - Concentration banking
    • Check from PELS

  • Kickoff event

    • Guest list

      • Check below in To do

    • Budget

      • Funding from two sources

        • Dept
        • IEEE CT excomm

      • Funding for two main things

        • Food - Gansett Wraps – <200USD
        • Mugs – 150USD -1.5$ per mug
        • T-shirts is an option, but plan but later for just general body members

      • 2 hour event – 20 min presentation regarding our chapter, activities, followed by food and networking

    • Activities

      • Srinath – Invited Prof. Williamson! First technical event
      • Compile and make a Flyer - volunteer

To do:

• Kickoff event

  • Mostly focus on in-person
  • While marketing focus on the in-person

• Leila

  • Will send individual emails to all Profs.
  • Zhao, Dr. Wang, Dr. Bazzi, Dr. Manos, Prof. Cao, Prof. Park and others
  • Leila will draft email template for everyone and share it with E-board
  • Will check with C2e2 regarding catering

• Vtools – Kalinath will take care

  • Pick up agenda and meeting minutes
  • Update Vtools with detailed agenda and minutes

• Alaa – reach out to Dr. Lu Windsor – GE – in person

  • Invite guests
  • Get flyer from Leila and share it with them formally
  • Junbo Zhao will send an email –
  • Alaa will make 2 guest list and other activities
  • Will reach out to south dining manager

• Muhammed Ali – reach out to 2/3 companies – collaborators/internship

  • Invite guests
  • Get flyer from Leila and share it with them formally

• Kalinath

  • Update Logo
  • On social media and add all the .png high resolution files on dropbox

• Leila will share a sample email to send to profs, industry leads
• Leila will finalize the flyer and share it with everyone
• Flyer of activities – Arshiah, Leila, Srinath  

  • https://www.google.com/search?q=event+list+for+semester&rlz=1C1GCEU_enUS883US883&source=lnms&tbm=isch&sa=X&ved=2ahUKEwiL99rTmJr6AhUrkYkEHYRSBTkQ_AUoAXoECAEQAw&biw=1920&bih=937&dpr=1#imgrc=Kx_Fc4W-RY4vXM

• QR code of a form for attendees to list activities for semester
• Check with prof Bazzi to invite companies
• Mailing list – Alaa with all PELS and PES members

  • Shawn - Uconnieeepelspes mailing list

• Marketing – Leila

  • Arshiah - Announcement on Daily digest
  • Leila – Roni, Judi, Brandy, Terry
  • Social media - Kalinath
  • Emails individually to guests

• Emails

  • Send email celebrating IEEE on Oct 6^th
  • Flyer – happy IEEE day – Oct 6^th – social

    • Share with Kalinath

  • Email lunch together – Oct 7^th
  • Leila – Send email on October 6^th for lunch to celebrate IEEE and take a picture

• Arshiah – Added new e-board members to dropbox
• All

  • Send IEEE # to add on vtools

• Arshiah – create calendar invites for general body meetings, reserve rooms in ITE
• Arshiah Leila Kalinath – upload picture on Linkedin and Instagram
• Arshiah Srinath bank account