ExeCom Meeting-4

#day #on #Execom-Meeting #Meeting #Event-planning

IEEE Event Report

Event Title: In-Person ExeCom Meeting – Society Performance, Workshop Plans, and Farewell Event Discussion

Event Date: December 2, 2024
Event Time: 04:00 PM to 04:30 PM
Event Venue: EEE Department-PG 3230

Organized By: IEEE RGMCET Student Branch

Event Description:
The IEEE RGMCET Student Branch organized an In-Person ExeCom Meeting to evaluate the performance of various societies, discuss upcoming workshops, and plan a grand farewell event for the current academic year. This meeting aimed to streamline processes, encourage collaborative growth, and strategize the execution of major events.

Agenda Highlights:

1. Society Performance Review:

   • Discussion on the number of events conducted by each society.
   • Evaluation of event outcomes, participation metrics, and impact.
   • Sharing insights on areas for improvement.

2. Workshop Plans:

   • Introduction of workshop topics for upcoming ExeCom members:
     • Overview of IEEE VTools.
     • Types of students to target for workshop participation.
     • Guidance on designing and creating event posters using the IEEE Brand Enhancement Kit.

3. Farewell Event Planning:

   • Discussed the concept and execution of a grand farewell for outgoing students.
   • Brainstorming ideas for making the farewell event a memorable and impactful gathering.
   • Formation of committees for smooth organization and task delegation.

4. General Discussions:

   • Suggestions for enhancing collaboration among societies.
   • Addressing challenges faced by ExeCom members in their roles.

Key Attendees:

• All Society Chairs and all other Execom members also IEEE Volunteers.

Outcome of the Meeting:

1. Performance Summary:

   • Detailed performance reviews were shared, fostering transparency and motivation for societies to excel.

2. Workshop Initiatives:

   • Finalized the details for workshops on VTools and poster creation using the IEEE Brand Enhancement Kit.

3. Farewell Planning:

   • Decided to organize a large-scale farewell event, emphasizing gratitude and inspiration for outgoing students.
   • Tentative timelines and tasks were assigned to committees.

4. Action Points:

   • Societies to submit final performance reports by end of the every month.
   • Workshop dates to be finalized and communicated to members.

Remarks:
The meeting was a productive and collaborative session, focusing on key aspects of performance, professional development, and community bonding. It set the stage for impactful workshops and a remarkable farewell event for the academic year.

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• PG 3230
• EEE Department, RGMCET
• NANDYAL, Andhra Pradesh
• India 518216

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