IEEE R1/R2 Joint Assembly Meeting

---

REGION 1+2 ASSEMBLY/VOTING MEMBER (Incl. Section Chair or Delegate)

Dear Region 1 and Region 2 Assembly Members,

On behalf of our Region 1 and Region 2 Directors, you are invited to attend the first 2026 Joint R1/R2 Assembly Meeting in Covington, KY. This meeting is particularly significant, as the joint assembly will finalize the ballot for the first merged Region 2 Director-Elect election. Please review the details below carefully.

Negative RSVPs and/or delegate substitutions are requested by January 5, 2026.

---

When

Friday, February 6, 2026

• 1:00 PM: R1/R2 Joint Strategic Planning Committee (Invitation Only)

• 3:30 PM: R1/R2 Executive Committee Meeting (Invitation Only)

• Evening: SPC/ExCom Dinner (Invitation Only)
  
  

Saturday, February 7, 2026

• 8:00–9:00 AM: Breakfast (included)

• 9:00 AM–6:00 PM: Joint Region Training

• Group Photo

IMPORTANT NOTE: Additional Section and Region leaders beyond the Section Chair or the Chair’s designated voting delegate may attend the Saturday training. The Regions will cover one night of lodging (Friday or Saturday) and all Saturday meals for these attendees. All other travel-related expenses are the responsibility of the Section. All attendees must be registered appropriately. If a second hotel night is required and funded by the Section, the Section will be billed accordingly after the meeting. After the hotel reservation cutoff date, these attendees are responsible for securing and funding their own lodging.

Sunday, February 8, 2026

• 8:00–9:00 AM: Breakfast (included)

• Joint Region Meeting

• Joint Region Business

• Adjourn NLT 1:00 PM

---

Where

Cincinnati Marriott at RiverCenter 
10 W RiverCenter Blvd
Covington, KY 41011
(859) 261-2900

Hotel reservation link is included below.

---

Travel Expense Reimbursement

Regions 1 and 2 will cover normal travel expenses for invited committee members and 2026 Section Chairs (or their designees).

Additional non-voting leaders (Section ExComs and non-voting Region leaders) may attend Saturday training.

For these volunteers:

• Regions will cover one night of lodging and Saturday meals

• Sections cover travel, additional nights, and other expenses

Expense reports must be submitted through Concur within 60 days:
https://services10.ieee.org/idp/startSSO.ping?PartnerSpId=ConcurIEEE

---

Travel / Transportation / Parking

Driving

Parking is available at the RiverCenter Garage beneath Embassy Suites (entrances on Madison Ave or RiverCenter Blvd).

• $10 overnight

• $2/hour
  Reimbursement is limited to this amount.

Hotel valet parking is not reimbursable unless pre-approved by your Region Director and documented in your expense report.

The River Center Garage has two entrances on Madison Avenue and one on RiverCenter Blvd.

If renting a vehicle, pre-approval is required before booking.

Flying

Closest airport: Cincinnati/Northern Kentucky International Airport (CVG)
Approximate taxi fare: $30

---

Registration Requirements (Two Steps)

ALL ATTENDEES MUST REGISTER FOR BOTH THE MEETING AND THE HOTEL.
ALL COMPANIONS MUST REGISTER SEPARATELY FOR MEALS. 

(Local attendees not staying overnight must register for the meeting and notify the Region Secretaries that lodging is not needed.)

---

1) Meeting Registration

Complete this registration. 
Please register companion meals separately.

---

2) Hotel Reservation

https://book.passkey.com/go/IEEETRAINING26

Important notes:

• You must use the link above to ensure room and tax for Friday and Saturday are charged directly to the Region.

• A credit card is required for incidentals only.

• A temporary hold may appear but will not be charged at registration and/or checkout. If an actual charge posts, please contact your Region Secretaries.
  
  

Thursday night stays:
SPC and ExCom members are pre-approved for Thursday night stays as necessary.
All other attendee categories MUST obtain prior approval from their respective Region Director.

Companion meals may be purchased at the available region subsidized rates. All companions MUST be registered for meal functions.

Hotel reservation cutoff:

January 7, 2026 at 5 PM ET.
If you encounter issues before the cutoff, please contact the Region Secretaries. After the cutoff, assistance will be provided as available, but reimbursement is limited to the contracted $169 rate + tax.

A draft agenda and presentation template will be shared in mid-January.

A “Know Before You Go” update will be sent before the meeting.

---

Region 1 and Region 2 Secretary Contacts

Region 2
Neeta Basantkumar, Secretary – ateenjar@ieee.org

Region 1
Joseph Ott, Secretary – joseph.s.ott@gmail.com
Eric Brown, Assistant Secretary – eric.t.brown@ieee.org

---

We look forward to seeing you in February.

---

---

---

---