Kick-off: International Women's Day Panel Planning Meeting

#planning #logistics #administration #meeting

Objective: To define the theme, scope, and initial action items for our International Women’s Day (IWD) panel discussion event.

Agenda

• Welcome & Meeting Purpose (5 min)

  • Brief introduction to the meeting’s goals and the importance of the event.

• Review of Event Vision & Core Objectives (10 min)

  • What is our primary goal for this panel? (e.g., inspire, educate, build community, drive action)

  • Who is our target audience? (e.g., students, faculty, public, specific industry)

• Brainstorming: Panel Theme & Key Questions (15 min)

  • Align with the global IWD theme ("Inspire Inclusion" for 2024) or choose a local/organizational focus.

  • Draft 3-5 core questions/topics the panel should address.

• Speaker Identification & Outreach Strategy (15 min)

  • Brainstorm potential panelist profiles (e.g., industry leaders, academics, activists, alumni).

  • Assign names and initial outreach responsibilities.

• Logistics & Preliminary Timeline (10 min)

  • Date & Time: Preferred window for the event.

  • Format: In-person, hybrid, or virtual?

  • Venue/Platform: Initial ideas or requirements.

  • Set key milestones (e.g., "speakers confirmed by X date").

• Roles & Next Action Items (10 min)

  • Define sub-committees or leads for: Speaker Coordination, Marketing/Promotion, Logistics, Day-of Moderation/Hosting.

  • Assign clear, immediate next steps with owners and deadlines.

• Open Discussion & Closing (5 min)

  • Address any concerns or brilliant ideas.

  • Confirm next meeting date/time.