VTS Chapter Strategy and 2026 Funding Request Review

#planning #management #budget #events #activities

Meeting Agenda:

1. Welcome & Introductions (5 min)

   • Quick roundtable introductions.

   • Review of meeting objectives.

2. 2026 VTS Chapter Funding Request Overview (10 min)

   • Summary of the IEEE VTS email requirements.

   • Key deadlines:

     • vTools officer updates required before submission.

     • Chapter funding request form due 16 March 2026.

   • Highlight important changes:

     • Officer term limits (max 2 years per election, max 4 years total).

     • Candidate requirements for elections (2–3 candidates per position).

3. vTools Updates & Compliance Check (10 min)

   • Verify all chapter officer details are current in vTools.

   • Assign responsibility for updating any missing officer term dates.

   • Discuss treasurer exception clarification.

4. 2025 Chapter Activity Review (15 min)

   • Summary of 2025 activities (if applicable).

   • Lessons learned and successes to build upon.

5. 2026 Proposed Activities & Budget Planning (20 min)

   • Brainstorm and outline proposed activities for 2026.

   • Map activities to anticipated budget needs.

   • Reminder: Use “activity” instead of “event” in requests.

6. Action Items & Next Steps (10 min)

   • Assign tasks:

     • vTools updates.

     • Gathering bank account information.

     • Drafting funding request narrative.

   • Set internal deadline before 16 March 2026.

7. Q&A and Open Discussion (10 min)

   • Address any questions for VTS Chapter Chair.

8. Adjournment