meeting- RAS EXECUTIVE BOARD 04-01-2024

#IEEEDay #ras #insat #sb #robocup #robotics #introduction #workshop

1. Welcome and Introductions

   • The meeting will be called to order, and all members will be welcomed.

2. Approval of Minutes from Previous Meeting

   • The minutes from the previous meeting will be reviewed and approved without changes.

3. Preparation for NRW 6.0 (June 2025)

   • The board will finalize the theme and objectives for NRW 6.0, ensuring they align with IEEE RAS's long-term goals.
   • Event roles will be assigned, with individuals responsible for coordinating different aspects of the event, including speakers, workshops, and logistical arrangements.
   • Potential sponsors and partners will be identified, and outreach efforts will be discussed.
   • Marketing strategies will be finalized, including campaigns via email, social media, and university outreach to increase awareness and participation.

4. Event Logistics and Budgeting

   • The board will confirm the event venue and review logistical details, such as transportation and accommodation for attendees and speakers.
   • The event budget will be reviewed, and resources will be allocated for all necessary components, including promotional materials, equipment, and refreshments.
   • Technical requirements, including AV equipment and internet access, will be discussed to ensure a seamless event experience.

5. Membership Engagement and Recruitment

   • The board will discuss strategies for boosting member engagement ahead of NRW 6.0, such as offering discounts or exclusive access to events.
   • Ideas for member-exclusive events and activities will be explored, including pre-event networking sessions.
   • A membership recruitment plan will be created, focusing on attracting new members from universities and professional organizations.

6. Post-Event Follow-Up Activities

   • The board will outline plans for gathering feedback through surveys and post-event discussions to improve future events.
   • Follow-up activities will be discussed, including webinars, workshops, and social gatherings to keep engagement levels high.
   • The board will brainstorm strategies to leverage the success of NRW 6.0 to support future initiatives and projects.

• Welcome and Introductions

• Approval of Minutes from Previous Meeting

• Preparation for NRW 6.0 (June 2025)

• Event Logistics and Budgeting

• Membership Engagement and Recruitment

• Post-Event Follow-Up Activities