Executive Committee Meeting

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The Executive Committee Meeting was held online via Zoom on September 7th, 2020 from 06:00 PM to 08:00 PM IST.

IEEE CIS Members Present:

  • Nishchal K. Verma
  • Vrijendra Singh
  • R. K. Misra
  • Sujeet Mishra
  • Teena Sharma
  • Sonal Dixit
  • Aparna Dixit
  • Vikas Singh
  • Mr. Pankaj Kumar Mishra

Next Meeting: To be announced through email.

Minutes Prepared By: Prof. Vrijendra Singh, Ms. Sonal Dixit and Ms. Teena Sharma

The meeting was adjourned with a vote of thanks at 08:00 PM IST.


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  • Date: 07 Sep 2020
  • Time: 06:00 PM to 08:00 PM
  • All times are (UTC+05:30) Chennai
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  • Kanpur, Uttar Pradesh
  • India 208016
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Agenda

Welcome and Announcements: Chairman, Vice Chairman, and Secretary welcomed all the members present in the meeting.

Agenda Item #1: Ratification of minutes of the previous meeting.

Discussion: The minutes of the previous meeting was read by Ms. Teena Sharma and with the consent of members present in the meeting, minutes were approved.

Agenda Item #2: Discussion on the request received regarding signing the MOU of 2020 UPCON

Discussion: The Technical Co-sponsorship for “7th International Conference on Electrical, Electronics and Computer Engineering (UPCON 2020)” to be held at Motilal Nehru National Institute of Technology, Allahabad at Prayagraj, Uttar Pradesh, India during November 27th - 29th, 2020 was approved by the IEEE UP Section CIS Chapter on the request made by Prof. Nand Kishore, MNNIT Allahabad on January 2nd, 2020 with the following guidelines:

  • 20-30% Concession in the registration fee for both, IEEE and IEEE CIS Members.

  • The event technical committee should have at least one representative from the IEEE UP Section CIS chapter (CIS11).

  • Please make sure only the authenticated IEEE UP Section CIS logo should be used (as attached).

  • Arrange a booth for IEEE CIS Membership Drive during the event.

  • Please submit the report with photographs of the event to ieeecis11@gmail.com within a week after the event.

On September 6th, 2020, The General Chair of UPCON 2020 requested the Chairman, IEEE UP Section CIS Chapter (CIS11) for signing the MOU of UPCON 2020, for which the Chairman, IEEE UP Section CIS Chapter (CIS11) informed him with the following:

“Thanks for your email. It would be a great pleasure for us to be part of UPCON 2020 however signing MoU with UPCON 2020 was never discussed in any of our CIS Chapter meetings rather only technical co-sponsorship for technical support like talks etc. was discussed. The same was notified to you a few months back. Regarding the signing of MOU with UPCON 2020, since due to the COVID’19 pandemic, CIS Chapter is not well equipped currently with the logistics to keep a track/check on the quality of the papers being or to be submitted in UPCON 2020 and hence this needs to be discussed in the CIS Chapter meeting being held tomorrow at 06:00 PM IST for further course of action towards logistics related to the quality issue of papers before signing the MOU.”

Thereafter this agenda of signing MOU with UPCON 2020 was brought for today’s scheduled meeting of the Executive Committee members of IEEE UP Section CIS Chapter (CIS11). It was pointed out by the members that the conditions precedent for technical sponsorship leading to a MoU have not been met in all these months (02 Jan-06 Sep) and the same was suggested in the above quoted email of 06 Sep. After detailed discussion on the request, the members of the committee unanimously recommended the following:

  • The terms and conditions as mentioned in the first para and communicated to UPCON 2020 on January 2nd, 2020 shall hold good for IEEE UP Section CIS Chapter (CIS11) technical co-sponsorship.

  • It was observed that UPCON 2020 still has not met for the guideline as mentioned in point (2) above.

  • Pre-conditions for MoU have still not been met. However, in the interest of promoting objectives of CIS, all members were exhorted to spare time to associate. Members expressed inability that at this late hour it is not feasible especially when in pandemic times there is work load for all has increased and become uncertain. Since the very beginning, the signing of MOU was never discussed by the UPCON 2020 with CIS11, therefore, at this later stage and during COVID19 Pandemic, the request for signing the MOU is not becoming possible due to lack of logistical resources.

Agenda Item #3: Proposal to organize a Distinguished Lecture Program (DLP) talk

Discussion: Dr. Aparna Dixit informed that she has requested Prof. Jim Bezdek for delivering a DLP talk directly. Chairman and Vice Chairman informed that according to the rule, at first this needs to be discussed in the chapter’s meeting, then only the Chairman can invite an Expert for the DLP talk. Further, the discussion on tentative dates for delivering the talk was held. ExCom members suggested that it would be better if we can wait and see the trend of pandemic. DLP can be organised on a large scale and then we can invite Prof. Jim Bezdek in person to the event. It will help us to connect with a large audience.

Action Item: Dr. Aparna Dixit informed that she will communicate with Prof. Bezdek for the discussion held in the meeting.