FWCS Banquet Planning

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FWCS Banquet Planning


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  • Date: 21 Oct 2024
  • Time: 06:00 PM to 07:30 PM
  • All times are (UTC-04:00) Eastern Time (US & Canada)
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  • Contact Event Host

  • Year End 2024 Banquet Manager

  • Co-sponsored by Hermann Amaya
  • Starts 19 October 2024 12:00 AM
  • Ends 21 October 2024 04:00 PM
  • All times are (UTC-04:00) Eastern Time (US & Canada)
  • No Admission Charge




Agenda

Agenda

  1. Registrations -

    1. We have Michael Mayor assigned but he is not attending these meetings

    2. Hermann, update? Michael Mayor submitted documentation on this issue.

  2. Web page update - TJ

    1. Update web page with ~4 good pictures from last year

    2. Update web page with Jabil logo and link

    3. Dr. Ramahlo - Name Correction to include title

  3. Program update - Nick

    1. https://www.canva.com/design/DAGPF5wEr1M/Ef7tDEzq-WUYAWNw4LPf4g/edit?utm_content=DAGPF5wEr1M&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton

    2. Update to reflect menu, panelists

  4. Sponsorships update - Guy Perry

    1. Andy updated the solicitation and sent out to 6 companies today

    2. Others are requested to do same

    3. Sponsorships Planning

    4. Add Computer Society of Florida West Coast to sponsorships as in-kind

  5. Outreach and attendance - Antra Malhotra, Diana Aristizabal (Accepted the role of Panelist)

  6. Photographer and historian? ((Vivek? Antra will ask)) Sean Denny has accepted this role but camera must be provided to him.

  7. Awards update: Dominic

    1. Then collect biographies of recipients

    2. Writing citations for each award to be read on presentation

    1. Review current slate and make decisions via poll - due tomorrow

    2. Note to add presentation of certificate of appreciation to Sean Denny from last yearAwards 

    3. Citation for Claude award, perhaps Richard could assist?

    4. Consider who will hand out awards? Michael Mayor?

  8. Speakers - Bhuvan

    1. 15 minute talk to set the topic

    2. Transition to moderating panel

    3. This requires Computer Society to be a partner in the banquet, a “sponsorship in-kind,” in order for us to request a CS DV

    1. Dr. Fan (attending, but not confirmed as speaker - bhuvan to invite to panel)

    2. Diana - Hermann and/or Andy to draw her in - (Accepted the role of Panelist) 

    3. Antra (confirmed)

    4. Anzhelika (confirmed)

    5. Sophia (confirmed)

    1. Vtools

    2. Program

    3. MC

    1. Opening remarks: Raul Ortega IEEE Region 3 Area 3 Chair

    2. Computer Society DV Mrinal Karvir (soft-confirmed)

    3. Women leaders in technology panel:

    4. Speaker bios needed immediately 

  1. Budget update: Marlene and Hermann

    1. Awaiting update from Sharlene Brown to increase to $1500

    2. Possibly $500 for WIE grant This may not be possible since we already receive additional funds.

    1. Status of PAC funding - Submitted to Sharlene for approval

    2. Review current budget, revenue estimates Budget Reviewed Price to remain at $50/$30

  2. Menu update

    1. Hermann will ask MM how this was done last year. Done

Action items

  • Hermann file VTools events for these planning meetings Done.

  • Hermann update VTools event with menu and speakers Done -Require Agenda. Done

  • TJ updates web page with ~4 good pictures from last year